Admin Assistant

About Company & Role Purpose

Provide day‑to‑day administrative support to ensure smooth office operations, assist with documentation and correspondence, support property/real‑estate teams where required, and serve as a point of contact for internal and external stakeholders.

KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIES

General

· Perform general administrative tasks including filing, data entry, scanning, and managing correspondence.

· Greet visitors and handle incoming calls and emails; route enquiries to the appropriate team members.

· Prepare, format and proofread documents, reports, letters and presentations.

· Maintain and update databases, client records and filing systems.

· Support scheduling and calendar management for managers and team members; coordinate meetings and appointments.

· Assist with basic bookkeeping tasks such as invoice processing and expense reporting, liaising with finance as required.

· Support real estate team with documentation, lease and contract administration, and follow‑up with clients and vendors.

· Coordinate procurement of office supplies and maintain inventory levels.

· Assist with event logistics, site visits and client meetings when needed.

· Handle travel arrangements and itineraries for staff as required.

· Contribute to process improvements and adapt to changing priorities and workloads.

BACKGROUND, QUALIFICATIONS & EXPERIENCE

Qualifications

· Minimum 1 year of professional administrative experience.

· Experience working in a real estate company preferred but not required.

· Fluent in English (written and spoken).

· Proficient in MS Office (Word, Excel, Outlook, PowerPoint).

· High school diploma; diploma or degree in Business Administration or related field is an advantage.

· Right to work in [Specify Country] / valid work permit.

Skills

· Strong written and verbal communication skills in English.

· Good negotiation and stakeholder‑management skills.

· Excellent organizational skills and attention to detail.

· Ability to prioritise, multitask and work under pressure.

· Adaptable to change and willing to take on new responsibilities.

· Customer‑service oriented and professional demeanour.

· Basic numeracy and record‑keeping skills.

Job Types: Full-time, Permanent

Work Location: In person