Admin Assistant

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our landscape and contracting company. The ideal candidate will assist with office administration, customer communications, scheduling, document management, and coordination between clients, suppliers, and project teams. This role is essential in ensuring smooth business operations and excellent customer service.

Key Responsibilities

• Answer and direct phone calls, emails, and customer inquiries professionally.
• Schedule appointments, meetings, and project-related activities.
• Prepare quotations, invoices and other administrative documents.
• Maintain accurate records of projects, contracts, permits, and client files.
• Monitor office supplies and place orders as needed.
• Assist with payroll data, timesheets, and employee records.
• Track project progress and update management on administrative requirements.
• Organize and maintain filing systems, both physical and electronic.
• Support management with reports, presentations, and correspondence.
• Ensure compliance with company policies and documentation procedures.
• Perform other administrative duties as assigned.

Qualifications & Requirements

• High school diploma or equivalent; diploma or degree in Business Administration is an advantage.
• Minimum 1–3 years of experience in an administrative or office support role.
• Experience in landscaping, construction, contracting, or related industries is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to work independently and manage priorities effectively.
• Familiarity with accounting software or ERP systems is an advantage.
• Professional attitude and strong attention to detail.

Benefits

• Competitive salary
• Annual leave and public holidays
• Health insurance (if applicable)

Work Location: In person