Admin Assistant

Job Purpose:

The Administrative Assistant will provide administrative and operational support to ensure efficient office operations. The role requires experience in the FMCG sector, strong organizational skills, and the ability to prepare and manage weekly and monthly reports accurately and on time.

Key Responsibilities:

• Provide administrative and clerical support to the management team and various departments.
• Prepare, compile, and submit weekly and monthly reports (sales, inventory, logistics, or performance metrics).
• Maintain and update records, databases, and filing systems.
• Coordinate with departments such as Sales, Marketing, and Supply Chain to collect data for reporting.
• Assist in monitoring stock levels, purchase orders, and deliveries.
• Handle correspondence, scheduling, and meeting coordination.
• Support the preparation of presentations and documentation for management reviews.
• Ensure compliance with company policies and FMCG operational standards.
• Perform other administrative duties as assigned to ensure smooth office operations.

Qualifications and Experience:

• Bachelor’s degree in Business Administration, Management, or related field.
• 2–4 years of experience as an Administrative Assistant, preferably in the FMCG industry.
• Strong proficiency in Odoo ERP and MS Office (Excel, Word, PowerPoint) — Excel reporting skills are essential.
• Excellent communication and organizational skills.
• Detail-oriented, with the ability to manage multiple priorities and meet deadlines.
• Knowledge of FMCG workflows, reporting, and documentation processes is an advantage.

Key Skills:

• Reporting and Data Management
• Time Management and Organization
• Communication and Coordination
• Accuracy and Attention to Detail
• Proficiency in Microsoft Office
• Teamwork and Adaptability

Work Location: In person