Admin Executive

Position Title: Admin Executive
Industry: Garment and Apparel Manufacturing
Location: Qatar
Department: Administration
Reporting To: Business Manager
Salary: QAR 3,500 per month

Job Summary

A garment and clothing factory in Qatar is seeking a well-organized and experienced Admin Executive to manage day-to-day administrative operations and support overall business functions. The ideal candidate must have solid experience in administration within the Qatar market and demonstrate strong organizational, coordination, and communication skills.

The Admin Executive will be responsible for handling office administration, documentation, coordination between departments, and supporting operational and HR-related administrative tasks to ensure smooth and efficient business operations.

Key Responsibilities

General Administration

• Manage daily administrative operations of the factory and office.
• Maintain organized filing systems for all company documents, both physical and digital.
• Handle incoming and outgoing correspondence, including emails, letters, and official documents.
• Ensure proper documentation and record-keeping in compliance with company policies.

Office Coordination

• Coordinate between departments including production, sales, HR, and accounts.
• Assist management in scheduling meetings, preparing agendas, and recording minutes.
• Monitor office supplies and ensure timely procurement of required materials.
• Support day-to-day operational requirements of the factory and office.

Documentation and Compliance

• Prepare and manage official documents, reports, and internal communications.
• Maintain employee records, contracts, and administrative files.
• Ensure documentation aligns with Qatar regulations and company standards.
• Assist in preparing reports for management review.

HR and Administrative Support

• Assist in onboarding processes, including documentation and employee file setup.
• Maintain attendance records, leave tracking, and staff documentation.
• Coordinate with HR and PRO for employee-related administrative requirements.

Vendor and Facility Coordination

• Coordinate with suppliers and service providers for office and factory requirements.
• Handle basic procurement coordination for administrative and operational needs.
• Ensure proper maintenance of office facilities and administrative services.

Qualifications and Experience

Education:

• Bachelor’s degree or diploma in Business Administration or a related field.

Experience:

• Minimum 2–4 years of administrative experience in Qatar.
• Experience in garment, manufacturing, or industrial environment is preferred.
• Strong understanding of administrative processes and office management.

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong documentation and record-keeping skills.
• Familiarity with office management systems and procedures.

Requirements

• Good knowledge of Qatar market and administrative practices.
• Ability to handle multiple tasks and prioritize effectively.
• Strong coordination and communication skills.

Professional Competencies

• High level of organization and attention to detail.
• Strong interpersonal and communication skills.
• Ability to work under pressure and meet deadlines.
• Professional attitude and ability to maintain confidentiality.

Compensation and Benefits

• Salary: QAR 3,500 per month
• Benefits as per Qatar Labor Law

Job Type: Full-time

Pay: QAR3,500.00 per month

Application Question(s):

• Please describe your administrative experience in Qatar. What types of tasks and responsibilities have you handled in your previous roles?
• How do you manage coordination between multiple departments such as production, HR, and accounts while handling daily administrative duties?
• What systems or methods do you use to maintain proper documentation, filing, and record-keeping to ensure accuracy and compliance?

Education:

• Diploma (Preferred)

Experience:

• Administration : 3 years (Preferred)

Language:

• Arabic (Preferred)
• English (Preferred)