Admin Executive (Fleet Management)

Job Brief:

The Admin Executive will be responsible for overseeing company vehicle management, ensuring proper maintenance, allocation, and compliance with policies. The role includes handling complete travel arrangements such as hotel bookings, air, bus, and train ticketing. Additionally, the executive will manage day-to-day fleet operations to ensure efficiency and cost-effectiveness.

Job Responsibilities:

• Drive the day-to-day activities to ensure the accuracy, governance, and maintenance of company SOPs.
• Respond to co-workers, and all departments in a cooperative, constructive and timely manner regarding all queries.
• Managing comprehensive fleet operations within the Finance Division to optimize efficiency and control costs.
• Coordinating vehicle leasing, insurance handling, and preventive maintenance schedules. Maintenance, inspections, and repairs of all company vehicles.
• Interfacing with departments and vendors to ensure service delivery and operational compliance. Monitored fuel efficiency, vehicle logbooks, and performance reports.
• Utilizing tracking systems and preparing performance analytics and fleet reports.
• Supervising driver assignments and ensuring compliance with safety and maintenance standards.
• Direct reporting of driver and technicians and managing their: (Attendance, Late sitting, new hiring and roasters).
• Processing of Traveling requests & Expense Claims.
• Arrangements of Air ticketing and Accommodation of Employees & Clients.
• Compile Nationwide Expense sheets for management review (Petty Cash, Office R/M, Fleet R/M, Utility Bills and Gen-sets).

Job Requirements:

• Must by familiar with Fleet Management, Fuel and maintenance Tracking.
• Have previously created and implemented SOP’s regarding fleet and travel.
• Must be proactively keep the vendors/Agents aligned for any sort of maintenance or travel.
• Must be pro-efficient in Excel, Zendesk and other tools required to run the operations smoothly.
• Experience: 2-4 Years of experience (maximum 2 years or fleet managing).
• Education: Bachelor’s or Master’s in business administration.
• Location: Lahore