Export Documentations Executive

Key Responsibilities

• Documentation & Compliance
• Prepare, review, and submit all export shipping documents including invoices, packing lists, bills of lading, certificates of origin, and other regulatory documents.
• Ensure accuracy and compliance of documents with letter of credit (LC), buyer requirements, customs regulations, and international trade laws.
• Verify HS codes, INCOTERMS, and export declarations.
• Coordination
• Liaise with freight forwarders, clearing agents, and shipping lines for timely bookings, confirmations, and dispatches.
• Work closely with internal departments (sales, finance, production, and warehouse) to ensure timely availability of shipment documents.
• Coordinate with banks for document submission under LC, DP, or DA terms.
• Monitoring & Reporting
• Track shipments and ensure timely submission of post-shipment documentation to customers and banks.
• Maintain accurate filing of shipping documents for audits and record-keeping.
• Prepare MIS reports on exports, pending documentation, and bank realizations.
• Problem Solving
• Resolve discrepancies in export documents raised by banks, customers, or regulatory authorities.
• Handle amendments and corrections in shipping documents to avoid demurrage, delays, or payment issues.

Qualifications

• Bachelor’s degree in Business Administration, International Trade, Supply Chain, or related field.
• At least 2–5 years of relevant experience in export documentation, preferably in manufacturing/trading companies.
• Strong knowledge of UCP 600, INCOTERMS, and international trade regulations.
• Proficiency in MS Office and ERP systems (experience with Odoo or SAP will be an advantage).
• Excellent written and verbal communication skills.

Job Type: Full-time

Pay: From Rs1.00 per month

Work Location: In person