Admin & HR Assistant Signage company in Riyadh

1. Job Purpose

The Admin & HR Assistant supports the company in managing administrative operations and human resource activities. The role ensures smooth office functioning, proper documentation, and support in HR processes including employee records, recruitment coordination, and HR documentation in compliance with Saudi labor regulations.

2. Key ResponsibilitiesA. Administrative ResponsibilitiesOffice Administration

• Manage daily office administrative activities.
• Maintain proper filing and organization of company documents and records.
• Prepare official letters, memos, reports, and correspondence.
• Manage incoming and outgoing emails, phone calls, and courier services.

Document Control

• Maintain records of:
• Company CR
• VAT certificate
• National Address
• Bank documents
• Vendor registration documents
• Organize project-related documents, contracts, and approvals.

Meeting Coordination

• Schedule meetings and maintain calendars.
• Prepare meeting agendas and record meeting minutes when required.

Office Management

• Maintain office supplies and stationery.
• Coordinate with suppliers for office purchases and services.

B. Human Resources Responsibilities

Employee Records Management

• Maintain employee files including:
• Employment contracts
• Passport copies
• Iqama copies
• Certificates
• Offer letters
• Update employee records and HR database.

Recruitment Support

• Assist in posting job vacancies.
• Coordinate interviews with candidates.
• Maintain candidate records and CV database.

Onboarding Support

• Prepare documents for new employees including:
• Offer letters
• Employment contracts
• Joining forms
• Coordinate employee onboarding and documentation.

Attendance & Leave Management

• Maintain employee attendance records.
• Track employee leave including:
• Annual leave
• Sick leave
• Umrah leave
• Coordinate with accounts for salary processing support.

HR Compliance

• Ensure compliance with Saudi Labor Law policies.
• Support HR documentation such as:
• Warning letters
• Employee notices
• HR policies.

3. Required Qualifications

• Bachelor’s degree in Business Administration, HR, or related field
• 2–4 years experience in Administration or HR support
• Knowledge of Saudi Labor Law is preferred

4. Required Skills

• Strong organizational and documentation skills
• Good knowledge of Microsoft Office (Word, Excel, Outlook)
• Professional email writing and communication
• Ability to maintain confidential employee information
• Multi-tasking and time management skills

5. Key Performance Indicators (KPIs)

• Accuracy of employee records
• Timely completion of HR documentation
• Proper organization of company documents
• Efficient administrative support to departments

6. Working Conditions

• Office-based position
• Interaction with all departments
• Handling confidential employee and company information

Job Type: Full-time

Pay: BD200.000 - BD250.000 per month

Work Location: In person