Admin Officer

Admin Officer

Department:

Administration

Location:

Karachi

Reporting To:

GM – Admin & Asset Management

Employment Type:

Permanent

Role Summary

The Admin Officer is responsible managing day-to-day administrative operations, safeguarding company assets, supervising maintenance activities, controlling administrative expenses, and ensuring smooth coordination with vendors, building management, and internal departments. The role also provides HR and compliance-related administrative support.

Key Responsibilities:

1. Administrative Operations

• Supervise timely processing and payment of utility and maintenance bills.
• Conduct market surveys and manage procurement of office supplies and equipment.
• Coordinate vendor selection and oversee repair and maintenance activities.
• Monitor office upkeep, maintenance schedules, and painting work.
• Liaise with building management regarding maintenance, parking, and facility issues.
• Manage office technicians, allocate tasks, and monitor performance.
• Coordinate courier services, printing vendors, and PABX service providers.
• Arrange logistics and refreshments for meetings.

2. Asset & Vehicle Management

• Assist in purchase and sale of company vehicles and motorcycles nationwide.
• Conduct vehicle inspections upon employee return.
• Ensure annual vehicle tax payments and compliance requirements.

3. Security & Safety

• Ensure maintenance and timely replacement of fire extinguishers.
• Organize fire drills and coordinate safety compliance activities.

4. HR & Payroll Support

• Prepare Change in Payroll (CIP) and coordinate payroll updates.
• Verify salary JV with Finance prior to disbursement.
• Manage HRSG portal activities including attendance uploads and employee induction.
• Issue bank account opening letters and assist in FNF settlements.
• Provide HRSG-related support to branch staff.

5. Compliance & Audit

• Schedule and support ISO internal and external audits.
• Perform additional tasks as assigned by the supervisor.

Qualifications

Minimum Bachelor’s degree from an HEC-recognized institution.

Experience

2–3 years of relevant experience in administration or operations management.

Required Skills & Competencies

• Proficiency in MS Office
• Strong Excel skills (data handling, reporting, basic formulas)
• PowerPoint (PPT) presentation skills
• Good spoken and written English communication
• Strong negotiation and vendor management skills
• Planning and organizational abilities
• Attention to detail
• Leadership and team supervision skills

Job Type: Full-time

Pay: Rs50,000.00 - Rs70,000.00 per month

Work Location: In person