Admin Officer (Operations Supervisor)

Role Overview

The Facilities & Administration Officer will be responsible for ensuring the smooth day-to-day functioning of the workspace by managing repairs and maintenance, coordinating with multiple vendors, supervising cleaning staff, and overseeing office supplies and consumables.

This role is critical in maintaining a professional, safe, and efficient work environment for members, staff, and visitors.

Key Responsibilities1. Repairs & Maintenance

• Coordinate and oversee routine and emergency maintenance (electrical, plumbing, HVAC, internet cabling, furniture, fixtures).
• Conduct regular facility inspections to identify maintenance issues and ensure timely resolution.
• Maintain a log of maintenance issues, work orders, and resolutions.
• Liaise with technicians and ensure work is completed to required standards.

2. Vendor Coordination

• Manage relationships with multiple vendors (maintenance contractors, cleaners, suppliers).
• Obtain quotations, compare costs, and coordinate approvals where required.
• Schedule vendor visits and supervise work on-site.
• Ensure vendors comply with agreed service levels and timelines.

3. Cleaning & Housekeeping Supervision

• Supervise cleaning staff and outsourced housekeeping services.
• Ensure cleanliness standards are maintained across offices, common areas, washrooms, and pantry.
• Manage cleaning schedules and ensure availability of cleaning materials.
• Report and address hygiene or cleanliness issues promptly.

4. Office Supplies & Inventory Management

• Manage procurement and inventory of office supplies, pantry items, and consumables.
• Track usage levels and ensure timely replenishment.
• Maintain inventory records and control wastage.
• Coordinate with accounts for purchase orders and payments.

5. Administration & Reporting

• Maintain documentation related to vendors, maintenance, and inventory.
• Prepare basic reports on maintenance costs, vendor performance, and inventory usage.
• Support management with facility-related planning and improvements.

6. Health, Safety & Compliance

• Ensure basic workplace safety standards are followed.
• Coordinate fire safety equipment checks and emergency preparedness where applicable.
• Report safety hazards and recommend corrective actions.

Job Type: Full-time

Pay: Rs40,000.00 - Rs60,000.00 per month

Work Location: In person