Admin (Timekeeper)

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Job Description:

Admin (Timekeeper)

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Parsons is seeking a detail-oriented and organized Admin (Timekeeper) to join our team. In this role you will get to be responsible for maintaining accurate daily records of contractor manpower, materials, and equipment at project sites. This role involves conducting regular site visits to verify attendance, monitor deployed resources, and prepare detailed daily and weekly reports using standard templates and Excel sheets. The Timekeeper plays a critical role in supporting the supervision consultant team by ensuring that manpower and equipment data are properly collected, verified, and reported for management and client review.

What You'll Be Doing:

• Conducting daily site visits to record and verify contractor manpower, materials, and equipment in operation as per the approved schedules.
• Maintaining detailed daily logs of labor attendance and equipment utilization at each site.
• Preparing daily, weekly, and monthly manpower and equipment reports in Excel and other prescribed formats.
• Coordinating with site engineers, contractor representatives, and supervision staff to confirm daily records.
• Reviewing and validating contractor-submitted time sheets and equipment logs to ensure accuracy.
• Identifying and reporting discrepancies or shortfalls in manpower or equipment deployment to the supervision team.
• Maintaining organized filing systems for attendance sheets, equipment records, and related documentation (both digital and hard copies).
• Preparing summary charts, graphs, and performance indicators showing trends in manpower and equipment utilization.
• Supporting the supervision team in monitoring resource productivity and site progress based on verified data.
• Performing other related duties as required to assist project supervision and reporting activities.

What Required Skills You'll Bring:

• High school diploma or equivalent required; additional training or diploma in administration, construction management, or related field is preferred.
• Typically, 1–2 years of relevant experience in timekeeping, manpower tracking, or a similar field within a construction or consultancy environment.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Strong numerical and analytical skills with attention to detail and accuracy.
• Good understanding of construction site activities and resource tracking procedures.
• Excellent organizational and time management abilities.
• Strong verbal and written communication skills.
• Ability to work efficiently in both office and site environments.
• Flexibility to work in different shifts following the contractor’s program.

What Desired Skills You'll Bring:

• Familiarity with construction project workflows and resource allocation processes.
• Experience in preparing detailed reports, charts, and graphs for management review.
• Knowledge of document control systems and archiving practices.
• Ability to identify and resolve discrepancies in manpower and equipment records.
• Familiarity with construction industry standards and best practices.
• Experience working in a fast-paced environment with tight deadlines.
• Basic knowledge of project management tools or software is a plus.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

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