Admin/Account Officer

The Office Administrator should have accounting knowledge as well and will be responsible for maintaining accurate financial records, ensuring compliance with local laws, and supporting efficient office operations. This dual role involves handling daily accounting activities, managing petty cash, overseeing payment cycles, and performing key administrative functions to keep the office running smoothly.

Key Responsibilities

A. Accounting Duties

• Financial Record Management – Maintain accurate and up-to-date records for all financial transactions (sales, purchases, expenses, payroll).
• Accounts Payable/Receivable – Monitor, track, and ensure timely payments and collections.
• Petty Cash & Employee Advances – Manage petty cash, record expenditures, and settle advances promptly.
• Reconciliation – Perform bank, credit card, and internal account reconciliations monthly.
• Financial Reporting – Prepare monthly, quarterly, and annual financial statements.
• Compliance – Ensure all financial practices comply with tax regulations and company policies.

B. Office Administration Duties

• Office Supplies & Asset Management – Monitor and reorder supplies, maintain asset inventory.
• Staff Attendance & Leave Records – Maintain accurate attendance and leave records for payroll purposes.
• Vendor & Service Coordination – Communicate with service providers for utilities, repairs, and office needs.
• Meeting & Event Coordination – Arrange logistics for meetings, training sessions, and events.
• Document Filing & Record Keeping – Organize both physical and digital company records.
• General Office Support – Assist management with administrative tasks as needed.

Qualifications

• Bachelor’s degree in Accounting, Finance, or Business Administration.
• Proven experience in accounting and office administration.
• Proficiency in accounting software (QuickBooks, Xero) and Microsoft Office (Excel, Word).
• Strong organizational, analytical, and communication skills.
• Ability to multitask and work independently.

Performance Tracking & KPIs

Accounting KPIs

• Accuracy of financial records (error rate <2%).
• Timeliness of reconciliations (completed within 5 working days after month-end).
• Invoice payment collection rate (≥90% collected within due date).
• On-time submission of monthly financial reports.

Administration KPIs

• Zero stockouts of essential office supplies.
• Attendance records updated daily with 100% accuracy.
• Vendor/service issues resolved within agreed timelines (usually 48 hrs).
• Filing system kept organized and accessible at all times.

Job Types: Full-time, Contract
Contract length: 12 months

Pay: Rs20,000.00 - Rs80,000.00 per month

Work Location: In person