Administration Assistant

With offices in Australia, Canada, USA, Southern Africa, Ghana, Philippines, Argentina and Peru, Lycopodium proudly delivers high quality professional engineering and project delivery services globally, across the resources, infrastructure and industrial processes sectors. By joining our global team and learning from renowned subject matter experts, we can offer you a diverse career that could take you anywhere in the world.

Lycopodium Americas is currently recruiting for a Administration to join our growing project team in Oman.

Reporting to the Construction Manager, this role will be responsible for the accurate, timely and professional delivery of project deliverables in accordance with the company, client and projects requirements.

The tasks you'll perform

• Organizing and coordinating project meetings and workshops
• Attending assigned project weekly/monthly meetings
• Preparing and formatting project related documents, minutes of meetings and reports.
• Produce complex technical documents with particular emphasis on formatting, presentation, accuracy, spelling and grammar, sometimes at short notice with immediate deadlines.
• Register and file all relevant project documentation in accordance to the Company approved procedures.
• Providing assistance to the Construction Management team, as and when required
• Lead, monitor and control project document transmission in accordance with Company, Client, and regulatory standards
• Control, coordinate and distribute all project documentation and data in a timely and efficient manner to meet project demands, requirements, and schedules.
• Lead and ensure the accurate uploading, logging, filing & distribution of project related documentation.
• Register and file all relevant project documentation in accordance with the Company approved procedures.
• Coordination of Lycopodium personnel’s travel to and from site and act as liaison between Global Mobility and the Client’s logistics coordinator.

The expertise you'll bring

• Well-developed written and verbal communication skills.
• Demonstrate an ability to work autonomously and collaboratively with colleagues across all business units.
• Build and sustain positive relationships with all stakeholders, including clients, vendors and co-workers.
• Ability to work with people at all levels within an organisation and external providers.
• Excellent organisational skills with the ability to multitask and prioritise to a high standard of accuracy and professionalism.
• Solid technical aptitude, analytical and problem-solving skills.
• Ability to work effectively with minimal supervision whilst consistently producing a high quality of deliverables.
• Personal qualities of integrity, credibility and commitment.
• Demonstrate a strict practice of confidentiality, personal responsibility and discretion.
• Intermediate MS Word and Excel, Microsoft office 365 / Windows, Adobe XI Pro / Acrobat.

The benefits we'll provide

Lycopodium has a strong company culture focused on career progression and technical skill development. You can expect to be involved in a wide range of large projects whilst working amongst a team of highly skilled professionals.

We recognise that everyone is different and needs may change over the course of your career. That’s why we:

• Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.
• Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
• Provide employees with a variety of additional benefits such as coverage for professional memberships, RRSP matching, healthcare spending account, discount and rewards programs, and much more.

This range is based on the role’s job family and level and reflects a good faith estimate for the role at the time of posting. Your final offer will depend on factors such as market conditions, internal equity and candidate experience, skills, and qualifications relevant to the role. We believe in fair, competitive pay that reflects the value you bring to the team.

Lycopodium is an equal opportunity employer committed to fostering diversity and maintaining a discrimination free workplace, guided by our core values of Respect, Integrity and Diligence.

We are committed to providing the best possible experience for every candidate by responding to every application. We do not use AI to screen, assess, or select candidates and to ensure fairness; every application is personally reviewed by a member of our team. If you require accommodation at any stage, please contact our Recruitment Team and we will work with you to provide the support you need.

Please submit your CV by clicking the 'Apply' button.