Administration Officer

Duties & Responsibilities:

• Operate the project's computerized system and coordinate with all persons in charge involved,
• Run the office efficiently and safely,
• Provide administrative support to Site Managers and departments,
• Handle office correspondences, records, and reports,
• Provide high level of customer service to the customers and resolve their complaints,
• Coordinate with the Accountants and head office administration on daily basis,
• Assisting with office needs (faxing, scanning, printing, etc.),
• Maintaining database, reports, files and organize records,
• Answering phone/mobile calls, takes and distributes messages,
• Prepare memos, letters, labels, envelopes, documents, reports, etc. under the supervision of Project Manager,
• Issue requisitions and follow up for office supplies and maintains inventory,
• Maintain a positive attitude with all the team and good public relations,
• Manage office cleaning and good appearance – coordinate with the cleaning service,
• Follow and maintain the quality assurance guidelines & document control (document references, index, etc.),
• Assisting with presentations, minutes of meeting, and all follow up with clients,
• Keep all records confidential and take the necessary backup on daily basis,
• Fill all Client necessary forms and applications, and maintaining professional filing system,
• Assisting in generating all kind of reports to Company and Client as requested as per the per time table,
• Duties may be assigned on any shift of the day.

Skills & Qualifications:

• Degree in Business Management or equivalent,
• At least 3 years experience in Administration and the same position,
• Customer service skills,
• Secretarial and organisation skills,
• Advance knowledge of Microsoft Office,
• Language Skills: English, Arabic is a plus,
• Qatar driving license is a plus,
• Able to join immediately.

Job Type: Full-time

Pay: QAR3,300.00 - QAR3,500.00 per month

Experience:

• Customer Service: 1 year (Required)