Administrative Assistant

Position Summary:
Under general supervision, this role provides essential administrative and operational support to ensure the purchasing department functions efficiently and effectively.

Key Responsibilities:
The following tasks represent the typical duties associated with this role. Additional responsibilities may be assigned as needed.

• Maintain a high level of attention to detail in all purchasing processes

• Accurately manage and update both paper and electronic purchasing records

• Procure non-inventory supplies and materials directly from approved vendors

• Create and process purchase orders using Accuterm software

• Verify vendor acknowledgments to ensure correct quantity, cost, and timely delivery

• Communicate with vendors regarding delayed, missing, or damaged shipments

• Prepare and submit documentation to the accounting department to support financial reconciliation and resolve invoice discrepancies

• Foster strong relationships with vendors to support cost-effective and timely purchasing

• Assist in evaluating vendors to ensure quality, reliability, and cost-efficiency

• Perform other duties as assigned to support the purchasing team

Education & Experience:

• High School Diploma or GED required

Required Skills & Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Strong computer and data entry skills

• Critical thinking and problem-solving abilities

• Ability to work both independently and collaboratively within a team environment

Why Join Us?

• Affordable and high-quality Health, Dental and Vision Insurance
• Tax advantaged Flexible Spending Accounts
• Company paid Life Insurance, LTD and AD&D
• Individual STD, Accident and Critical Illness policies
• 401k Plan with company match participants must be at least 18 years of age
• Competitive Wages, 7 Paid Holidays and 13 PTO Personal Time Off days
• Educational Tuition Reimbursement
• Free and confidential Employee Assistance Program and Work/Life Balance Services
• $1,000 Referral Bonus Program
• Paid volunteer time off
• Career advancement opportunities – we promote from within

We are an equal opportunity employer, dedicated to fostering a diverse and inclusive workplace where everyone is valued and has equal access to opportunities.

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