Administrative Assistant

Koç University was founded in 1993 by the Vehbi Koç Foundation with the vision of achieving excellence in education, pioneering scientific research, and contributing value to society. Ranked among the top 500 universities globally, our university is one of Turkey’s most prestigious institutions and aims to contribute to scientific, technological, and societal progress with its research-oriented structure. We offer an inspiring and dynamic living environment on our campus, creating a distinctive working atmosphere.

At Koç University, our employees advance their careers in a dynamic and supportive work environment as part of a team of experts and innovators. Our workplace fosters continuous learning and offers opportunities for personal and professional development. With our vision and strong values, we invite you to join the Koç University family to achieve new milestones in your career.

Koç University's Graduate School of Sciences and Engineering (GSSE) is seeking a qualified candidate for the position of Administrative Assistant with the following qualifications:

QUALIFICATIONS:

• Bachelor’s or higher degree in a related field
• At least 3 years of professional experience
• Strong communication skills in Turkish and English
• Prior experience and advanced proficiency in MS Office applications (Word, Excel, PowerPoint)
• Excellent organizational skills with the ability to prioritize tasks effectively
• Proactive approach in taking the lead and self-initiating, planning, and execuiting responsibilities.
• Commitment to continuous learning and adaptation to new software tools (e.g., SAP, PeopleSoft)
• Accounting experience and/or programming skills are considered a plus
• Previous experience in reporting is preferred

JOB DESCRIPTION

• Providing comprehensive support in addressing inquiries from prospective students throughout the application process and regarding applications submitted via the online system.
• Managing correspondence with faculty, graduate students, staff, and various administrative levels.
• Ensuring timely processing of all students petition requests.
• Programing and scheduling graduate program courses, aligning schedules of fulltime and parttime faculty members
• Adhering to graduate student processes in compliance with YÖK legislation.
• Collaborating with various offices including Registrar’s Office, Comptroller Office, HR, Library, and Dormitory to address graduate student, faculty, and program-related matters.
• Coordinating Graduate School Executive Council meetings, scientific events, and visits, and providing necessary support throughout the processes.
• Delivering academic and research support services for the Graduate School, including managing student applications, requisitions, and organizing seminars and workshops.
• Handling financial processes such as disbursing students’ monthly stipends, processing travel budget requests, and managing expense claims and reimbursements.
• Handling students administrative and academic needs and affairs
• Updating databases and managing website and social media contents.
• Assist with financial and accounting-related processes in coordination with relevant university units
• Undertaking additional duties as assigned, such as preparing presentations, reports, and facilitating meetings.