Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. Your energy, attention to detail, and proactive attitude will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and administrative support while contributing to a vibrant team.

Responsibilities

• Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Handle calendar management and scheduling for multiple departments or executives, ensuring appointments are organized and conflicts are minimized.
• Perform data entry, filing, and document proofreading to maintain accurate records and support administrative workflows.
• Utilize computer skills with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to prepare reports, correspondence, and presentations.
• Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing, expense tracking, and basic financial recordkeeping.
• Provide customer service support by responding promptly to inquiries via phone or email and assisting clients or visitors as needed.
• Assist with office management tasks such as supply inventory, maintaining cleanliness of common areas, and coordinating maintenance or repairs.

Requirements

• Proven office experience with strong clerical skills including filing, data entry, and document proofreading.
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and computer literacy is essential.
• Experience handling multi-line phone systems and demonstrating professional phone etiquette is required.
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members.
• Prior experience as a receptionist (medical or dental), personal assistant, or in office management is preferred.
• Strong customer service orientation with excellent communication skills—both verbal and written—are crucial for success in this role.
• Ability to manage time effectively while juggling multiple responsibilities with accuracy and professionalism. Join us as an Administrative Assistant where your enthusiasm meets your organizational talent! Help create a positive work environment while advancing your career in a role that values initiative, precision, and exceptional support skills.

Pay: From $20.00 per hour

Work Location: In person