Administrative Assistant

Administrative Assistant (Part-Time)

Location: Omaha, NE (On-site)
Address: 7262 Mercy Rd., Omaha, NE 68124
Schedule: Limited Part-Time - 15 Hours/week
Pay Range: $17.50 – $21.50 per hour

About the Role

The Administrative Assistant serves as the first point of contact for visitors, guests, sisters, and employees. This role provides front desk support and assists the Administrative Services Manager, Office Coordinator, and other staff with a variety of administrative and office duties. The ideal candidate is professional, welcoming, organized, and service-oriented.

This position is essential and does not offer remote or telecommuting options.

Mission

Sustained and inspired by their relationship with God and one another, the mission of the Sisters of Mercy is to respond with vision and compassion to the needs of people who are poor, sick, and uneducated. Employees are expected to support and reflect this mission in their daily work.

Key Responsibilities

• Welcome and assist visitors, sisters, and deliveries at the front desk

• Answer and route incoming phone calls or take messages

• Escort visitors and offer hospitality as appropriate

• Submit invoices for payment

• Distribute incoming mail and prepare outgoing mail and packages

• Maintain a clean and organized front office, meeting rooms, and workspaces

• Coordinate conference room schedules and support meetings (set-up, refreshments, technology, and clean-up)

• Prepare routine reports and documents

• Serve as point of contact for facilities staff and report maintenance needs

• Assist with special projects as assigned

• Prepare and route birthday and condolence cards

• Perform other administrative duties as needed

Safety & Professional Standards

• Maintain a calm and professional demeanor in emergency situations

• Follow all safety procedures and report hazards or incidents promptly

• Demonstrate initiative and sound judgment

• Comply with employee handbook and organizational guidelines

Required Qualifications

• High School Diploma or GED

• Minimum of 1 year of receptionist or front office experience

• Strong organizational and time management skills

• Proficiency with Microsoft Office

• Excellent written and verbal communication skills

• Ability to build positive working relationships

• Professional demeanor and appearance

Preferred Qualifications

• Experience in a healthcare or religious organization

• Ability to remain composed in high-pressure situations

• Strong problem-solving and decision-making skills

• Ability to work independently and collaboratively

• Willingness to understand and support the traditions and culture of the Sisters of Mercy and the Catholic Church

• Familiarity with Catholic Church structures and practices

Physical Requirements

This role requires the ability to:

• Sit, stand, walk, bend, and reach throughout the workday

• Lift, push, or pull up to 20 pounds

• Use standard office equipment (telephone, computer, fax, copier)

• See, hear, and communicate clearly in English

Additional Requirements

• Must be able to work a flexible schedule

• Must have reliable transportation

• Business casual dress code

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