Administrative Assistant

Applicants must be authorized to work in the United States.

All employees are expected to maintain a permanent residence within the State of Utah as a condition of employment. New employees must provide a valid Utah residential address within 30 days of their start date.

Job Summary

Essential Duties & Responsibilities & Knowledge Skills & Abilities

Essential Duties & Responsibilities:

• Provide administrative support for the Associate Vice President for Student Success and administrative leadership to the Student Success Unit's eight departments.
• Manage complex scheduling that may include Executive Cabinet members and other senior leaders across the college.
• Manage logistics for in-person and virtual meetings and take notes/minutes as needed.
• Coordinate with the Student Success Unit Directors, their Administrative Assistants, and their offices and teams.
• Support search, hiring, onboarding, and training processes for unit directors and administrative assistants.
• Provide administrative support for institutional strategic work and leadership coordinated through the Associate Vice President's office.
• Help with projecting and tracking budget, expenses, and income for multiple complex budgets within the Student Success unit. This includes E. & G, Student Fee, Grant, Donor, and Servicing dollars.
• Make travel arrangements, handle reimbursements, and coordinate purchasing card transactions, documentation, and reconciliation.
• Provide leadership and coordination for unit departments regarding budget processes, travel, operational plans, safety and emergency preparedness, trainings, retreats, and other unit-wide projects and needs.
• Review unit contracts and financial paperwork to check for correct process and quality.
• Manage online business platforms, such as Microsoft Teams, Zoom, Sharepoint, Human Resources paperwork, financial forms, Etrieve submissions, and Executive Cabinet member attendance/speaking forms to check for correct process and quality.
• Provide excellent customer service and care for those interacting with the Associate Vice President's office.
• Answer phones and reply to mail and email correspondence.
• Work with SLCCSA Executive Committee for scheduling and deadlines with the Vice President and President's offices.
• Serve on institutional, divisional, and unit committees to solve problems and guide strategic outcomes.
• Safeguard confidential information.
• Provide support and reminders for submission deadlines, including reminders and follow-up.
• Other duties as assigned.

• Communicate effectively in both verbal and written formats.
• Work with and support people at all levels within a large organization.
• Work effectively and accurately under pressure, including prioritizing and balancing multiple projects and deadlines.
• Research, analyze, and disseminate information, including composing and sharing reports.
• Coordinate activities and manage deadlines.
• Safeguard confidential information.
• Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College.
• Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities.

• General office procedures and methodologies.
• Microsoft Office Suite, Banner, Canvas, and other technologies used in higher education.
• College policies and procedures.
• Budgeting principles and processes in a large public institution.

Minimum qualifications

• Associate's degree in related field.
• Two (2) years full-time equivalent paid related work experience.

SLCC Information

Salt Lake Community College is Utah’s largest open-access college in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 8 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.

Salt Lake Community College seeks and values contributions from each community member and welcomes new perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation occurs when we can collaborate freely. As an emerging Hispanic Serving Institution, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving students and being a model for inclusive and transformative education.

Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.

SLCC is a participating employer with Utah Retirement Systems (“URS”). In addition to URS, SLCC offers several other retirement account options.

This position is subject to a successful completion of a criminal background check.