Administrative Assistant

Advanced Behavioral Care Services is an established Mental Health and Substance Abuse Outpatient program that has worked with thousands of clients over its 20+ year history. We offer on-site, face-to-face services in Toms River, NJ. All services are conducted at this site.

We are currently seeking a qualified candidate as administrative assistant and intake coordinator for our Partial Care and Substance Use Disorder outpatient programs. The hours for this position are Monday-Friday 8:15 AM - 4:30 PM although there is some flexibility with start and end times.

Responsibilities include:

• General clerical functions, including answering phones, scheduling, and confirming appointments, scanning, filing and reporting to assist the director with efficiently operating the office
• Receive, sort, and distribute all facility mail in accordance with policy and procedures.
• Work with clients and referral agencies to set up intake admissions.
• Work with transportation manager to ensure new intakes and current clients are assigned to transportation routes.
• Assist with the verification of insurance benefits for incoming clients.
• Complete Pre-screening and intake assessments for all new clients.
• Perform electronic data entry and record keeping, maintain confidential records.
• Greet and interact with clients, visitors, and referral sources
• Assist supervisory staff with required statistical data collection and reporting.
• Help maintain a positive and productive work environment

Skills/Qualifications:

• Ability to work with Mental Health, Substance Use Disorder, and Co-occurring clientele
• Efficient oral and written communication and decision making
• Good time management, organized, creative, flexible
• Team player, professional, friendly
• Basic computer literacy
• Bachelor's degree in a Human Services field (Psychology, Social Work, Psych Rehab, Criminal Justice, etc.) is a plus

Candidates should possess an enthusiastic team spirit to seamlessly join our close-knit, dedicated team of professionals and provide our clients with the services needed to help them reach their goals.

Job Type: Full-time

Pay: $38,000.00 - $42,500.00 per year

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance

Work Location: In person