Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, providing exceptional support to ensure smooth daily activities. Your energetic approach and attention to detail will help foster a productive environment, enhance communication, and improve overall office efficiency. This position offers an exciting opportunity for someone eager to develop their administrative skills while contributing to a collaborative and fast-paced workplace.

Responsibilities

• Manage safety department, maintenance on equipment and driver paper work.
• Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly.
• Perform data entry tasks using Microsoft Office, Google Workspace, and other office software with accuracy and speed.
• Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents. Maintenance records, driver reports, ETC.
• Support calendar management by scheduling appointments, meetings, and coordinating events seamlessly.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices.
• Provide excellent customer service by supporting clients, vendors, and internal teams with professionalism and responsiveness.
• Conduct proofreading of documents to ensure clarity, accuracy, and professionalism before distribution.
• Handle clerical duties such as copying, scanning, faxing, and preparing reports or presentations.
• Support office management activities by overseeing supply inventory and coordinating maintenance requests.
• Offer personal assistant support when needed—managing travel arrangements or special projects with discretion.

Skills

• Knowledge of semi trucks and trailers and truck company operations is strongly encouraged.
• Proven experience in office management or administrative roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools.
• Excellent computer literacy with familiarity in QuickBooks, bookkeeping, and basic accounting practices.
• Strong typing skills coupled with meticulous proofreading abilities for professional document preparation.
• Effective multi-tasking capabilities with excellent time management skills to prioritize workload efficiently.
• Exceptional customer service skills complemented by polished phone etiquette and bilingual communication (preferred).
• Knowledge of office equipment such as multi-line phones, fax machines, scanners, and printers.
• Ability to handle confidential information discreetly while maintaining high levels of professionalism. Join us to be part of an energetic team dedicated to excellence in administrative support! This role is perfect for motivated individuals who thrive in organized environments and enjoy helping others succeed through efficient office operations.

Pay: $45,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Work Location: In person