Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and enhance overall office efficiency. As an energetic and proactive professional, you will be the first point of contact for visitors and callers, manage essential clerical tasks, and assist with various office management duties. Your enthusiasm, attention to detail, and excellent communication skills will contribute significantly to creating a positive and productive work environment.

Responsibilities

• Greet visitors at the front desk with professionalism and warmth, ensuring a welcoming atmosphere.
• Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette.
• Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records.
• Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings.
• Utilize computer skills including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and basic bookkeeping with QuickBooks.
• Assist with customer service inquiries via phone or email, providing prompt support and solutions.
• Maintain organized filing systems, manage incoming correspondence, and ensure timely follow-up on pending items.

Requirements

• Proven office experience with strong clerical skills and familiarity with administrative procedures.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Proficiency in computer literacy including Microsoft Office Suite, Google Workspace, data entry, and general office software.
• Experience with multi-line phone systems, front desk operations, and customer support roles such as medical or dental receptionist is preferred.
• Bilingual abilities are highly valued to assist diverse client needs.
• Strong typing skills coupled with attention to detail for proofreading documents accurately.
• Knowledge of office management practices including filing systems, calendar management, and time management techniques.
• Exceptional communication skills demonstrating professional phone etiquette and customer service excellence. Join us in a role that combines energy, organization, and service excellence! We’re committed to fostering a supportive environment where your administrative talents can thrive while contributing meaningfully to our team’s success.

Job Type: Temp-to-hire

Pay: $17.00 - $20.00 per hour

Work Location: In person