Administrative Assistant

Administrative Assistant
The Metropolitan Airport Authority of Peoria is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability.

SHIFT: 8:00 am - 4:30 pm (Mon-Fri)
REPORTS TO: Director of Finance & Administration

The Administrative Assistant position requires detailed secretarial and administrative work in assisting the Director of Airports and staff. Work requires independent judgment and direction in record keeping, screening visitors, answering and disposing information requests, and in general public relations activities.

DUTIES/RESPONSIBILITIES:
On a daily basis coordinates and assists with all administrative functions of the General Wayne A. Downing Peoria International Airport and Mt. Hawley Airport. Plans meetings and coordinates all functions required for meeting, conferences, and special events. Performs a variety of administrative tasks for the Board of Commissioners, Director of Airports and staff, including: preparing for meetings, mailing lists, filing (hard copy and electronic), compile and record daily passenger statistics. Schedules appointments, answers phones, gives information to callers and walk-ins, composes and types correspondence and reports. Performs other duties as needed assigned by the Director of Airports and the executive team.

REQUIREMENTS:
1. EDUCATION: High School education. Considerable experience in general secretarial and clerical work.

2. SKILLS AND ABILITIES: Ability to write reports, proposals, and correspondence; ability to communicate effectively with employees, general public, on the telephone and two- way radio; ability to use and integrate daily tasks with computers; ability to establish and maintain effective working relationships with other employees and the public; ability to maintain administrative fiscal and general records, and to prepare reports and answer questions from records. Ability to pass TSA Criminal History Records Check.

3. KNOWLEDGE: Thorough knowledge of Windows, Microsoft Office, and Internet; thorough knowledge of business English, spelling, and vocabulary; thorough knowledge of secretarial practices and procedures; thorough knowledge of modern office practices, procedures and equipment.

4. CERTIFICATES, LICENSES, REGISTRATIONS: A valid Illinois State drivers’ license.

PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to sit, walk, talk and hear. The employee is occasionally required to stand and reach with hands and arms. The employee is occasionally required to lift up to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

WORK ENVIRONMENT:
Work environment is indoors. In emergency situations, the employee may be required to work outdoors. The noise level is usually quiet.

Job Type: Full-time

Pay: $20.00 per hour

Benefits:

• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Day shift
• Monday to Friday

Work Location: In person