Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will handle diverse clerical tasks including processing documents, utilizing templates for letters and assisting with financial forms. This paid position offers an exciting opportunity for someone eager to develop administrative expertise in a supportive environment.

Duties

• Perform data entry, maintain accurate filing systems, and manage document proofreading to ensure clarity and precision
• Covers front desk - Handle multi-line phone systems, answering inquiries promptly and routing calls efficiently using excellent phone etiquette
• Coordinate calendar management and strong follow up with other departments
• Assist with office management tasks such as supply inventory, equipment maintenance, and general administrative support
• Check mailbox on premises and process documents into the company's CMS
• Oversee/verify creditor address in the database
• Draft letters using attorney provided templates
• Draft ACHs using approved templates of the finance company
• Assist department heads when needed

Experience

• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for document creation and collaboration
• Proven office experience or clerical experience demonstrating strong organizational skills and attention to detail
• Experience with multi-line phone systems, front desk operations, and customer support roles
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Knowledge of office management procedures including filing systems, data entry, proofreading, and calendar management
• Personal assistant or medical/dental receptionist experience is a plus but not required
• Demonstrated ability in time management, prioritization of tasks, and maintaining professionalism in fast-paced environment

Join us in creating an efficient, welcoming workspace where your skills will make a real impact! This role is perfect for motivated individuals who thrive on organization, enjoy helping others, and are eager to grow.

Pay: From $18.00 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Paid time off

Work Location: In person