Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance organizational efficiency, and provide exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess a strong background in office management, clerical tasks, and customer support. If you thrive in a fast-paced environment and enjoy multitasking with a positive attitude, this position is perfect for you! You will play a key role in maintaining smooth office functions, managing communications, and ensuring that all administrative processes run seamlessly.

Duties

• Answering multi-line phone systems, and directing calls with professional phone etiquette.
• Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records.
• Utilize Microsoft Office Suite and Google Workspace tools to prepare reports, correspondence, and presentations efficiently.
• Oversee calendar management and scheduling for meetings, appointments, and events while coordinating with team members to optimize time management.
• Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing, expense tracking, and basic financial recordkeeping.
• Provide exceptional customer service by assisting clients or patients promptly and courteously in person or via phone.
• Perform general office management duties including supply ordering, maintaining office equipment, and ensuring a clean, organized workspace.
• Assist with specialized roles such as medical or dental receptionist duties when required, including patient check-ins and appointment scheduling.
• Support personal assistant functions such as travel arrangements or confidential correspondence as needed.

Qualifications

• Proven experience in an office environment with strong clerical skills and familiarity with office management practices.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy.
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy setting.
• Strong typing skills coupled with keen proofreading abilities to ensure error-free documents.
• Experience handling multi-line phone systems and demonstrating professional phone etiquette.
• Knowledge of QuickBooks or bookkeeping experience is a plus for financial tasks.
• Previous roles such as administrative assistant, receptionist (medical or dental), or personal assistant will be advantageous.
• Exceptional customer service skills with a friendly demeanor and positive attitude towards clients and colleagues alike. Join us in creating an energetic workplace where your organizational talents make a real difference! This paid position offers the chance to develop your skills further while supporting our team’s success every day.

Pay: $17.00 - $21.00 per hour

Work Location: In person