Administrative Assistant

About Taurus Builders

Taurus is a growing construction and real estate investment company in Tampa. We run renovations, new construction, and investor-driven projects. We’re looking for a sharp, proactive, bilingual Administrative Assistant who can keep the office running clean, fast, and organized.

What You’ll Do (Key Responsibilities)

Office & Operations

• Manage daily office operations, calendars, scheduling, and internal follow-ups
• Answer calls/emails professionally and route requests with urgency and judgment
• Maintain clean digital and physical filing systems (contracts, proposals, invoices, permits, vendor docs)
• Prepare documents, reports, checklists, and meeting notes

Client & Vendor Coordination

• Coordinate communication with clients, vendors, subcontractors, inspectors, and partners
• Confirm appointments, site visits, deliveries, and timelines
• Track action items and ensure nothing falls through the cracks

Basic Finance / QuickBooks Support

• Assist with invoicing, receipts, and basic transaction organization
• Upload and organize expenses, vendor bills, and payment records
• Support accounts receivable follow-ups (friendly reminders + tracking)
• Keep documentation ready for leadership/accountant review

CRM & Lead Follow-Up

• Enter and track leads in CRM (status, next step, reminders)
• Support follow-ups and scheduling for prospects/investors

Required Skills & Qualifications

• Bilingual: Professional English (spoken/written) + Spanish (spoken/written)
• 1+ year experience in administrative support / office operations (preferred)
• Tech-savvy: Google Workspace or Microsoft Office + calendars + spreadsheets
• Organized, detail-driven, and excellent communication under pressure
• Reliable transportation and ability to commute to Downtown Tampa consistently
• High integrity and confidentiality with financial/client information

Nice to Have

• Construction, real estate, property management, or contractor office experience
• QuickBooks familiarity (basic level is fine)
• Experience with CRM, Gohighlevel/Trello/Asana, or task tracking systems

Who Thrives Here

• Takes ownership, anticipates needs, and leads from initiative
• Calm, professional, and solutions-oriented
• Loves structure, checklists, and getting things DONE

To Apply: Send your resume + a short intro in English and a short paragraph in Spanish to: [loressy@taurusinvestcompany.com]

Job Types: Full-time, Part-time

Pay: $20.00 per hour

Expected hours: 36.0 per week

Work Location: In person