Administrative Assistant

<Job Summary>
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations for the Executive Director. As an energetic and proactive member of our organization, you will manage a variety of administrative tasks, coordinate schedules, and serve as a point of contact. Your enthusiasm and attention to detail will help create a smooth-running office environment that promotes productivity and professionalism.

<Duties>

• Perform data entry, filing, media postings, and document proofreading to ensure accuracy and organization across all office records
• Utilize Microsoft Office Suite and Google Workspace tools to prepare reports, correspondence, and presentations efficiently
• Maintain calendar management for appointments, meetings, and events, ensuring optimal time management for staff members
• Handle bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping and invoicing
• Provide customer support through excellent phone etiquette, active listening, and prompt resolution of client requests
• Assist the Executivae Director with a variety of assignmed tasks and projects.
• Skills>
• Proven experience with office management, clerical tasks, and administrative support in a professional setting
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry skills
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Bilingual abilities are highly desirable to serve diverse clients and team members effectively
• Knowledge of QuickBooks for bookkeeping or basic accounting functions is preferred
• Demonstrated ability to proofread documents accurately while maintaining attention to detail
• Strong time management skills to handle multiple responsibilities efficiently
• Personal assistant or medical/dental receptionist experience is a plus for understanding specialized workflowsJoin us as an Administrative Assistant if you thrive in an energetic environment where your organizational talents make a real difference! Bring your positive attitude, technical skills, and passion for supporting teams to help us achieve operational excellence every day.

Pay: From $15.00 per hour

Work Location: In person