Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and enhance overall office efficiency. The ideal candidate is proactive, detail-oriented, and possesses excellent communication skills. With a focus on delivering exceptional customer service and maintaining a professional environment, you will be the backbone of our office, ensuring everything runs smoothly and efficiently.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately to create a welcoming atmosphere
• Operate multi-line phone systems with professionalism, ensuring clear communication and efficient call handling
• Perform data entry, filing, and document proofreading to maintain accurate records and high-quality documentation
• Utilize Microsoft Office Suite and Google Workspace tools for scheduling, correspondence, and report generation
• Assist with calendar management, appointment scheduling, and coordinating meetings for staff and executives
• Support bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices
• Provide customer support via phone or email, addressing inquiries with excellent phone etiquette and professionalism
• Maintain office supplies inventory, organize files, and ensure the workspace remains tidy and functional

Qualifications

• Proven experience in office management or administrative support roles with strong clerical skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy
• Experience with multi-line phone systems, data entry, filing, and proofreading documents accurately
• Bilingual abilities are highly desirable to assist diverse clients and team members effectively
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Excellent time management skills to handle multiple responsibilities simultaneously
• Personal assistant or medical/dental receptionist experience is a plus but not required
• Knowledge of bookkeeping software such as QuickBooks is advantageous
• Demonstrated customer service skills with professional phone etiquette and a friendly demeanor

Join us as an Administrative Assistant to be an essential part of our vibrant team! Your dedication will help us deliver outstanding service while maintaining an organized and efficient office environment. We value proactive individuals who thrive on multitasking and supporting our team’s success!

Pay: From $26.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Work Location: In person