Administrative Assistant

Join the heart of Kenai Peninsula College as our next Administrative Assistant in the Director’s Office! We are seeking a proactive, community-minded professional to serve as the first point of contact for our office. In this vital role, you will do more than assist in daily operations—you will help coordinate signature events, support the recruitment of staff and faculty, and facilitate the essential work of the College Council. If you are a detail-oriented communicator who thrives in a fast-paced, confidential environment and is passionate about supporting higher education, we invite you to bring your expertise to KPC.

The Administrative Assistant is a front-line representative for the KPC Director’s Office, providing high-level administrative support to students, faculty, staff, and community partners. This confidential role manages front-office operations, supports faculty/staff recruitment using UA hiring systems, maintains sensitive digital records, and serves as a Notary Public. The position coordinates signature campus events, oversees departmental purchasing and travel, manages external room/event scheduling, and serves as Secretary for the College Council to ensure effective communication between leadership and the broader campus community.

To thrive in this role… You are a proactive, detail-oriented professional who delivers excellent customer service in a fast-paced, confidential environment. You excel at written and verbal communication, build strong working relationships across diverse populations, and can independently prioritize complex tasks under pressure. You bring strong technology fluency (MS Office, Google Workspace, scheduling systems) and intermediate fiscal skills, with the ability to troubleshoot office equipment and quickly learn university platforms (e.g., hiring and room scheduling software). You are organized, solutions-focused, and comfortable coordinating events and occasionally working evenings/weekends. You are prepared to drive a college vehicle to College Council meetings at various locations on the Peninsula

Minimum Qualifications:

HS Diploma or equivalent, and office/administrative experience or an equivalent combination of training and experience.

Unrestricted Driver's License with driving record that meets UAA requirements.

Alaska Notary or the ability to obtain one within 6 months.

Position Details:

This position is located on the Kenai Peninsula campus in Soldotna, Alaska. This is a full-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA Staff Salary Schedule, Grade 77, starting at $23.38 based on education and experience. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, affordable medical, dental and vision care coverage, and the option for reduced summer hours.

Applications will be reviewed on a rolling basis until a successful candidate is identified.

The University of Alaska (UA) reserves the right to require employees to work on-site at the UA facilities. Hybrid and remote work may be approved for employees based in Alaska at the University's discretion. Remote work for employees based outside the State of Alaska may be approved only in exceptional circumstances or when required by the position's job duties.

To view the full list of job responsibilities, please click HERE.

• ️If you have any questions regarding this position, please contact Katy Koetitz, KPC HR Coordinator, at kmkoetitz@alaska.edu or 907-262-0317.

• To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

The University of Alaska (www.alaska.edu) is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination (www.alaska.edu/nondiscrimination) against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.

• Each university within the University of Alaska system publishes an Annual Security and Fire Safety Report which contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

Access to the reports is available at:

UAA: (Addresses Anchorage campus, Aviation Technology Complex, JBER - Elmendorf Extension, JBER - Richardson Extension, Kenai Peninsula College - Kachemak Bay campus, Kenai Peninsula College - Kenai River campus, Kodiak College, Kodiak High School Extension, Matanuska-Susitna College, Prince William Sound College, and Prince William Sound College - Cordova Extension) Online: https://www.uaa.alaska.edu/students/safety. Request a paper copy in person: UAA Police Department Office at Room 114 of Eugene Short Hall on the Anchorage campus / UAA Dean of Students Office at Room 122 of Rasmuson Hall on the Anchorage campus. Request a paper copy by mail: 907-786-1120 or police@uaa.alaska.edu / 907-786-1214 or uaa_deanofstudents@alaska.edu.

UAF: (Addresses Fairbanks Campus, Bristol Bay Campus, Chukchi Campus, Community and Technical College, Kasitsna Bay Campus, Seward Marine Center, Tok Campus, Kuskokwim Campus, and Northwest Campus) Online: https://www.uaf.edu/orca/files/ASFSR.pdf. Request a paper copy in person: UAF Office of Rights, Compliance and Accountability on the 3rd Floor of Constitution Hall. Request a paper copy by mail: 907-474-7300 or uaf-orca@alaska.edu.

UAS: (Addresses the Juneau Auke Bay Campus, Juneau Technical Education Center, Sitka Campus, & Ketchikan Campus) Online: https://uas.alaska.edu/equity-and-compliance/docs/clery/UAS_ASFSR.pdf. Request a paper copy in person: Hendrickson Building, Suite 202 on the Juneau campus. Request a paper copy by mail: 907-796-6371 or emailing uas.clery@alaska.edu.