Administrative Assistant

Job Summary

The Administrative Assistant serves as the first point of contact for visitors and callers, providing a warm and

professional welcome. They are responsible for managing the front desk, handling administrative tasks, and

ensuring smooth front-end office operations.

Key Responsibilities

• Greeting and welcoming customers and guests: Receive visitors, answer inquiries, and direct them

to the appropriate person or department.

• Answering and directing phone calls: Handle incoming calls using a multi-line phone system, take

messages, and transfer calls to the correct extensions.

• Managing the front desk: Maintain a clean and organized reception area as well as maintain the office

supply inventory throughout the office

• Administrative support: Assist with various administrative tasks, such as filing, data entry in Excel

and Quickbooks, and mail distribution as well as admin support for Management and Sales teams

• Scheduling appointments: Schedule appointments and manage calendars for staff members as

needed.

• Data Entry & Reporting: Data entry of customer data and orders into Excel and Quickbooks
• Distribution of Leads: Using Microsoft Outlook to send new lead information to Sales Reps

Qualifications

• Excellent communication skills: Ability to communicate clearly, professionally, and effectively both

verbally and in writing.

• Professional and courteous demeanor: Ability to maintain a professional and friendly attitude at all

times.

• Strong organizational skills: Ability to multitask, prioritize, and manage time effectively. Ability to

meet weekly and monthly deadlines.

• Proficient in relevant software and computer skills: Comfortable using Microsoft Office Suite,

Quickbooks.

• Problem-solving skills: Ability to identify and resolve problems in a timely and efficient manner.
• Ability to work independently with minimal supervision and thrive in a fast paced environment.

Required Experience

• Minimum of 3 years prior experience in a receptionist or administrative role

The pay range for this role is:
18 - 22 USD per hour(Allied Fence - Mableton)