Administrative Assistant

Payrate: $29.99 - $29.99/hr.

Responsibilities:

Provide a friendly, professional, and welcoming front desk and reception experience for all visitors and employees.
Serve as the primary onsite contact for visitors, including managing check-in, access co-ordination, and parking validation.
Manage daily catering and lunch services, including ordering, setup, vendor coordination, and follow up.
Distribute and manage site lunch surveys to gather feedback and improve services.
Coordinate and support site events in partnership with the Site Leadership Team (Site LT).
Maintain and service the office pantry, including organizing inventory, replenishing supplies, loading and unloading the dishwasher, and maintaining the coffee machine.
Oversee the organization, inventory, and regular replenishment of office supplies.
Manage conference rooms by ensuring spaces are clean, organized, and ready before and after meetings.
Schedule and coordinate routine and ad hoc maintenance for office equipment through third party vendors.
Ensure the office remains clean and well maintained by coordinating with third party cleaning services.
Manage office related expenses in coordination with the supervisor.
Maintain a productive and positive work environment by proactively identifying and re-solving facility related issues.
Proactively identify and implement opportunities to improve site processes and drive cost efficiencies.
Coordinate visitor and employee access with the remote security team.
Provide general administrative and operational support to employees and visitors as needed.
Develop, document, and help implement office policies and procedures.
Utilize Microsoft Office tools—including Outlook, Teams, OneNote, Excel, Word, Power-Point, and Edge—to support daily operations and communication.

Requirements:

HS diploma +
3-5 years relevant experience
Experience with organizational event planning, to include catering and vendor management

Skills:

Great organizational skills
Experience supporting a professional, including catering support, event planning and vendor management
Positive and collaborative attitude

Pay Transparency: The typical base pay for this role across the U.S. is: $29.99 - $29.99 /hour . Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, denmatch, lifeion benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law.

Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. These communications may include information about potential opportunities and information. Message and data rates may apply. Message frequency may vary.
You represent and warrant that the email address(es) and/or telephone number(s) you provided to us belong to you and that you are permitted to receive calls, text (SMS) messages, and/or emails at these contacts. You also acknowledge and agree to Aditi Consulting LLC’s use of AI technology during the sourcing process, including calls from an AI Voice Recruiter. AI is used solely to gather data and does not replace human-based decision-making in employment decisions.  Calls may be recorded.

Consent is not a condition of purchasing any property, goods, or services. You may revoke your consent at any time by replying “STOP” to messages or by contacting privacy@aditiconsulting.com.
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