Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance efficiency, and ensure smooth communication across departments. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to help our organization run seamlessly. Whether managing schedules, handling correspondence, or providing top-tier customer service, you will be at the heart of our administrative functions, contributing to a positive and productive work environment.

Responsibilities

• Assisting in front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools
• Coordinate calendar management and schedule appointments for staff and executives efficiently
• Handle clerical tasks such as filing, proofreading documents, and organizing office supplies to ensure operational excellence
• Provide exceptional customer support by addressing inquiries promptly and professionally in person, via email, or over the phone
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping
• Support office management activities including organizing meetings, managing office logistics, and ensuring a tidy and welcoming environment

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent computer literacy including data entry, document proofreading, and file management
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Experience with multi-line phone systems and phone etiquette to handle inquiries professionally
• Knowledge of bookkeeping practices using QuickBooks or similar software is a plus
• Previous experience as a receptionist or medical/dental receptionist is advantageous
• Personal assistant experience or office management background is beneficial for supporting executive needs

Join us in this energetic role where your organizational talents will make a real impact! We value dedicated professionals who thrive on providing excellent service and ensuring our office operates smoothly every day. This paid position offers an engaging environment where your skills will be recognized and your contributions appreciated.

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person