Administrative Assistant

Overview
Lighthouse Counseling and Assessment LLC, a therapy center in Edmond, is seeking a cheerful and highly organized Administrative Assistant to join our team! The ideal candidate will bring enthusiasm, attention to detail, and a proactive approach to managing administrative tasks. You’ll be the friendly voice answering calls and setting up new client appointments as well as a key player in maintaining efficient office management. If you are highly organized, enjoy working with and enjoy supporting teams with exceptional customer service, this opportunity is perfect for you!

Responsibilities

• Greet potential clients by phone and manage front desk operations with professionalism and compassion
• Answer phone calls promptly, directing calls accurately and courteously
• Handle data entry, outreach by email or mail, and document proofreading to ensure accuracy and organization
• Manage calendar scheduling, appointment setting, and calendar management for our team members
• Maintain office supplies inventory, coordinate office management tasks, and oversee general administrative duties
• Provide excellent customer support via phone or in person, addressing inquiries efficiently
• Utilize computer skills including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and willingness to train on our simple electronic health records software
• Perform additional duties as assigned to support overall office efficiency and team success

Skills

• Proven experience in administrative roles with strong organizational skills
• Excellent computer literacy with proficiency in Microsoft Office, Google Workspace, and data entry tools
• Strong phone etiquette skills with experience providing customer service
• Exceptional organizational skills with keen attention to detail for proofreading and organizational tasks
• Ability to prioritize tasks efficiently using time management techniques
• Previous experience as a receptionist or medical/dental receptionist is advantageous
• Personal assistant experience or office experience demonstrating multitasking capabilities is preferred
• Knowledge of clerical procedures such as typing, filing, calendar management, and customer support

Join us in creating a positive and energetic workplace where your talents make a real difference in our community! We value our team members. Lighthouse Counseling offers an exciting opportunity to grow your career within a supportive team dedicated to excellence. We also offer paid time off and monthly social events!

Pay: $11.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person