Administrative Assistant

Job Overview
We are seeking an energetic and highly organized Administrative Assistant to join our dynamic team. This vital role involves managing a variety of administrative tasks to ensure the smooth operation of our office environment. The ideal candidate will possess excellent communication skills, be detail-oriented, and thrive in a fast-paced setting. Your proactive approach and strong organizational skills will help support daily operations, enhance customer service, and contribute to the overall efficiency of our organization.

Responsibilities

• Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately
• Manage multi-line phone systems, screen calls, and handle inquiries with professionalism and courtesy
• Perform data entry, filing, and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools
• Coordinate calendar management, scheduling appointments, meetings, and maintaining calendars for staff members
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support billing and expense tracking
• Provide exceptional customer support through phone etiquette, email correspondence, and in-person interactions
• Support office management duties including supply inventory, filing systems, proofreading documents, and organizing office space

Requirements

• Proven experience in an administrative or clerical role within an office environment
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
• Excellent organizational skills with the ability to multitask effectively in a busy setting
• Experience handling multi-line phone systems and providing superior customer service
• Bilingual abilities are a plus to assist diverse client needs
• Knowledge of office management procedures including filing systems and calendar management
• Familiarity with QuickBooks or bookkeeping software is preferred
• Previous experience as a receptionist—dental or medical—will be considered an asset
• Strong phone etiquette, proofreading skills, and attention to detail are essential for success in this role
• Ability to manage time efficiently while supporting multiple priorities

Join us as an Administrative Assistant and become a key contributor to our vibrant team! Your dedication will help create a welcoming environment while ensuring all administrative functions run seamlessly. We value proactive individuals who are eager to support our organization’s growth through excellent office management and customer service.

Job Type: Part-time

Pay: $13.00 - $18.00 per hour

Work Location: In person