Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance efficiency, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive attitude to manage a variety of administrative tasks with precision and professionalism. If you thrive in a fast-paced environment and enjoy providing exceptional support, this position is perfect for you!

Duties

• Operate multi-line phone systems, answer inquiries promptly, and route calls efficiently using proper phone etiquette
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools
• Handle scheduling and calendar management for executives or teams, ensuring appointments are organized and conflicts are minimized
• Prepare correspondence, proofread documents for accuracy, and assist with filing and document organization to ensure easy retrieval
• Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking
• Provide customer service support by responding to inquiries via phone or email, ensuring positive interactions and timely resolutions

Skills

• Proven experience with office management, clerical tasks, and administrative support in a professional setting
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry skills
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Bilingual abilities are highly desirable to assist diverse clients and team members effectively
• Experience with front desk operations, multi-line phone systems, and customer support
• Knowledge of bookkeeping practices using QuickBooks or similar software is a plus
• Exceptional phone etiquette combined with strong proofreading skills to ensure clear communication at all times

Join us in a role that values your organizational talents and dedication! We are committed to providing an inclusive environment where your administrative expertise can truly shine. This paid position offers the chance to develop your skills further while making a meaningful impact on our team’s success.

Pay: $19.00 - $20.00 per hour

Work Location: In person