Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills, ready to contribute to a vibrant office environment. If you thrive in a fast-paced setting and enjoy multitasking with precision, this position is perfect for you!

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems, handle incoming calls with excellent phone etiquette, and route messages accurately
• Perform data entry and maintain organized filing systems for easy retrieval of documents and records
• Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping
• Coordinate calendar management, schedule appointments, meetings, and manage reminders efficiently
• Provide clerical support including proofreading documents, preparing reports, and managing correspondence
• Support office management tasks such as supply inventory, maintaining cleanliness, and ensuring smooth daily operations

Experience

• Proven office experience or administrative support background demonstrating strong organizational skills
• Familiarity with office management software such as Microsoft Office (Word, Excel, Outlook) and Google Workspace apps
• Prior experience in customer service roles emphasizing excellent communication and interpersonal skills
• Knowledge of multi-line phone systems and phone etiquette standards for professional interactions
• Bilingual abilities are highly desirable to assist diverse clientele effectively
• Experience with clerical tasks such as filing, data entry, proofreading, and calendar management
• Personal assistant or medical/dental receptionist experience is a plus but not required
• Demonstrated ability to handle multiple priorities efficiently while maintaining attention to detail

Join us in creating a welcoming environment where your organizational talents shine! This paid position offers an engaging work atmosphere dedicated to supporting your professional growth while delivering outstanding service. We value energetic individuals who are eager to make a positive impact every day!

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k) matching
• Paid time off
• Professional development assistance

Work Location: In person