Administrative Assistant - Accounts Receivable & Collections

About the job Administrative Assistant - Accounts Receivable & Collections

Job Overview:-

We are seeking a detail-oriented and reliable Administrative Assistant to support our collections and accounts receivable process. You will play a key role in communicating with clients, managing financial records, and supporting cross-functional collaboration with account managers and the finance team.

This role is part of a larger administrative support team and requires excellent organizational skills, a proactive communication style, and the ability to stay on top of multiple moving parts in a fast-paced environment.

Key Responsibilities

• Confirm with clients daily that invoices have been received and approved for payment via email and phone, and document communication in Excel-based collection logs
• Prepare daily and monthly reports tracking invoice payment status, especially for invoices approaching or exceeding terms
• Work closely with Account Managers to resolve invoice discrepancies or payment delays
• Receive and deposit payments (checks and ACH) and record them appropriately
• Process lien waivers daily or as requested
• Prepare month-end metrics and reporting and help identify trends in payment behavior
• Assist the admin team as needed with related tasks, documentation, or reporting
  
  

Work Schedule and Hours

This position follows U.S. Central working hours and days , meaning in Egypt/Jordan employees are expected to work from 4:00 PM to 1:00 AM , Monday to Friday .

Qualifications

• Fluent in English (written and spoken)
• 1+ years of experience in administrative support, accounts receivable, or collections
• Experience with QuickBooks is preferred, but not required
• Strong Excel skills and attention to detail
• Ability to communicate clearly and confidently with U.S.-based clients and internal teams
• Organized, self-motivated, and reliable under minimal supervision
  
  

Benefits

• Social insurance
• Quarterly bonus plan
• Professional development and training
• Medical insurance