Administrative Assistant - Contractor position

Job Purpose:

Provide comprehensive administrative support to CTI staff, including scheduling meetings, managing communications, coordinating logistics, and assisting with day-to-day operational tasks to ensure smooth team functioning across regions.

Essential Functions:

• Maintain calendars and schedule appointments and meetings.
• Take minutes at designated meetings; prepare and distribute as appropriate.
• Receive and transfer phone calls, take appropriate messages.
• Coordinate incoming information from multiple sources, prioritize, and organize action items.
• Assist in client billing as needed.
• Manage travel requests for all MEA region including Tickets, hotel reservation.
• Maintain accounting filing systems; make copies as necessary.
• Sort and distribute incoming mail, prepare outgoing mail.
• Assist with meeting arrangements.
• Keep inventories and order office supplies as needed.
• Responsible for incoming and outgoing shipments, incl. post.
• Arrange/organize lunches and departmental activities.
• Assist with other projects and duties as assigned.

Required Education/Experience:

• Bachelor degree
• 2 years administrative assistant experience is preferable
• Experience in accounting or finance department is preferable

Why CTI?

• At CTI, we recognize that our people are what make our company successful. Our work moves medicine forward. For that reason, we treat our team members with the respect they deserve, and our numbers show it:
• We support career progression - We believe in promoting from within and we have a structured mentoring program and program for recent graduates to provide the support employees need to move forward
• We value education and training - We provide tuition assistance, partner with universities and colleges to create programs in our field, and have a dedicated training department
• We value our people - We have never had a layoff in our three decade history and we guaranteed full pay for our employees during the COVID-19 shut-down regardless of the number of hours worked. We support a work-life balance and the importance of time with family by offering generous vacation time, a hybrid work from home schedule, and paid parental leave.
• Our culture is unparalleled - We've received multiple awards recognizing CTI as one of the best places to work in the greater Cincinnati area, as well as one of the top CROs in the industry
• We think globally and act locally - With employees across 60 countries, we have global reach but maintain culture and connections to the local communities in which we work. Our CTI Cares Committees are dedicated to ensuring the CTI culture and values translate around the world.
• We are looking toward the future - We have had a consistent double-digit growth rate over the last decade, invest in cutting-edge technology, and pride ourselves on our average annual retention rate of 95%, which is much higher than many other CROs
• Our work makes a difference - We focus our work on treatments for chronically and critically-ill patients, who are depending on us to bring these life-changing therapies to market