Administrative Assistant / Coordinator

EDITE Showroom is seeking a highly organized Offices Coordinator to manage the operational heartbeat of our New York showroom. This role focuses on administrative excellence, order management, and sales support.”

Key Responsibilities

Administrative & Office Operations

• Serve as the central point of coordination for the showroom team, managing schedules, meetings, and travel arrangements.
• Prepare, organize, and maintain all internal and external documentation, including reports, sales tools, invoices, and line sheets.
• Manage office and showroom supply inventory, ensuring timely restocking of packing materials, samples, and cleaning supplies.
• Coordinate logistics and operational support for market weeks, trade shows, and client events.
• Maintain a clean, organized, and professional showroom environment, aligned with brand standards.

Order & Sales Administration

• Manage wholesale orders on JOOR and Showroom Exchange platforms, ensuring accuracy and timely processing.
• Track invoices, payments, and follow-ups with stores to ensure timely completion.
• Prepare commission reports for internal tracking and reporting purposes.
• Maintain and update product data, line sheets, and client records in sales platforms and internal systems.
• Support the sales team with order entry, reporting, and administrative tasks to enhance operational efficiency.

Client & Showroom Coordination

• Assist with client and buyer appointments, providing a professional and welcoming experience.
• Organize and manage incoming and outgoing product samples, including tagging, inventory tracking, and logistics coordination.
• Support sales and operations teams during appointments, trade shows, and events to ensure smooth execution.

Skills & Qualifications

• 1–3 years of administrative, operational, or sales support experience, preferably in a fashion showroom or similar environment.
• Exceptional organizational, multitasking, and time management skills with a strong attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with JOOR, Showroom Exchange, Microsoft Office (Excel preferred), and Google Workspace.
• Experience with payment follow-ups and basic commission tracking/reporting is a plus.
• Dependable, self-motivated, proactive, and able to work independently.
• Ability to work efficiently under pressure and meet deadlines.
• High school diploma required; bachelor’s degree preferred.EDITE Showroom is seeking a highly organized Offices Coordinator to manage the operational heartbeat of our New York showroom. This role focuses on administrative excellence, order management, and sales support.”

Key Responsibilities

Administrative & Office Operations

• Serve as the central point of coordination for the showroom team, managing schedules, meetings, and travel arrangements.
• Prepare, organize, and maintain all internal and external documentation, including reports, sales tools, invoices, and line sheets.
• Manage office and showroom supply inventory, ensuring timely restocking of packing materials, samples, and cleaning supplies.
• Coordinate logistics and operational support for market weeks, trade shows, and client events.
• Maintain a clean, organized, and professional showroom environment, aligned with brand standards.

Order & Sales Administration

• Manage wholesale orders on JOOR and Showroom Exchange platforms, ensuring accuracy and timely processing.
• Track invoices, payments, and follow-ups with stores to ensure timely completion.
• Prepare commission reports for internal tracking and reporting purposes.
• Maintain and update product data, line sheets, and client records in sales platforms and internal systems.
• Support the sales team with order entry, reporting, and administrative tasks to enhance operational efficiency.

Client & Showroom Coordination

• Assist with client and buyer appointments, providing a professional and welcoming experience.
• Organize and manage incoming and outgoing product samples, including tagging, inventory tracking, and logistics coordination.
• Support sales and operations teams during appointments, trade shows, and events to ensure smooth execution.

Skills & Qualifications

• 1–3 years of administrative, operational, or sales support experience, preferably in a fashion showroom or similar environment.
• Exceptional organizational, multitasking, and time management skills with a strong attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with JOOR, Showroom Exchange, Microsoft Office (Excel preferred), and Google Workspace.
• Experience with payment follow-ups and basic commission tracking/reporting is a plus.
• Dependable, self-motivated, proactive, and able to work independently.
• Ability to work efficiently under pressure and meet deadlines.
• High school diploma required; bachelor’s degree preferred.

Job Type: Full-time

Base Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person