Administrative Assistant – HR Support

Job Purpose

To provide administrative and clerical support to the Human Resources department, with a primary focus on documentation, record management, and ensuring the accuracy and confidentiality of HR files and correspondence.

Key Responsibilities

• Assist the HR department in preparing, organizing, and maintaining employee records, personnel files, and HR documentation.
• Draft, format, and manage HR-related letters, memos, forms, reports, and internal communications.
• Ensure proper filing (digital and physical) of employee documents, contracts, evaluations, attendance sheets, and disciplinary records.
• Support the onboarding and offboarding processes by preparing required documents, forms, and checklists.
• Maintain updated databases, spreadsheets, and tracking systems for staff information, leave records, and HR metrics.
• Coordinate with various departments to collect documents and ensure compliance with company policies and procedures.
• Assist in scheduling interviews, meetings, HR orientations, and training sessions.
• Handle confidential information with integrity, ensuring data protection and confidentiality at all times.
• Provide general administrative support such as scanning, photocopying, printing, and handling inquiries related to HR documentation.
• Contribute to the continuous improvement of HR documentation systems and organizational processes.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Human Resources, or a related field.
• Minimum of 2 years of administrative experience, preferably within an HR department.
• Knowledge of HR documentation processes and HR information systems is an advantage.
• Strong command of MS Office applications (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• High attention to detail, accuracy, and organizational skills.
• Ability to handle confidential information with discretion.

Job Type: Full-time

Work Location: In person