ADMINISTRATIVE ASSISTANT I

Requisition No: 871258

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT I - 64085523

Pay Plan: Career Service

Position Number: 64085523

Salary: $34,760.00 Annually

Posting Closing Date: 03/07/2026

Total Compensation Estimator Tool

Department of Health
Prosecution Services Unit
Receptionist/Data Entry

Open Competitive Opportunity

The Prosecution Services Unit (PSU) is responsible for providing legal services in the regulation of all health care boards and councils. PSU takes administrative action against healthcare practitioners for violations of the licensee’s practice act. This position is directly supervised by the Operations & Management Consultant I within the Prosecution Services Unit of the Office of the General Counsel.

Your Specific Responsibilities:

• Responsible for entering attorney billable hours into the time accounting system (Time Track) and LEIDS; ensures that collection of billable hours is timely and that current and complete information is entered by contacting attorneys or the administrative staff to obtain necessary information. Monitors DAR zzzz Feedback mailbox for receipt of DAR’s; upon receipt of new mail, prints attachment and moves message to a designated zzzz feedback mailbox folder.

• Receives, sorts, date-stamps and distributes incoming mail to mailboxes for pick-up each day or routes to designated PSU employee(s) in other buildings; reviews outgoing certified mail for correct information; updates and maintains attorney mailboxes assuring accurate information at all times.

• Performs as the receptionist for the Prosecution Services Unit; answers and directs telephone inquiries received within the unit, from the general public, complainants, subjects and/or subjects counsel concerning disciplinary cases.

• Provides monthly production reports: Number of DARs; and other reports as requested by supervisor.

• Other duties as assigned.

Required Knowledge, Skills, and Abilities:

Knowledge, skills and abilities, including utilization of equipment, required for the position Ability to determine work priorities, assigns work, and ensures proper completion of work assignments. Ability to understand and apply applicable rules, policies and procedures regarding licensure and regulation of professionals, and consumer protection. Ability to compile, organize and analyze data. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others.

Minimum Qualifications:

• Ability to handle conflict and descalate in a respectful manner.
• Experience with extensive data entry.
• Skilled with attention to detail and high organizational skills.

Tips for Preparing Effective State Applications:
When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month and year) identifying company name or if unemployed. Incomplete applications will not be considered.
It is unacceptable to use the statement "See resume" in place of work history

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

2585 Merchants Row Blvd. Tallahassee, FL 32311

The Benefits of Working for the State of Florida:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.