Administrative Assistant I

Required Application Materials

Please combine all documents into one prior to uploading.

The application should include a resume, cover letter (limited to no more than two (2) pages, single-sided), education transcripts, a copy of any relevant certifications, three references that can be contacted, and the Declaration of Applicant Form.

For Instruction Related Positions, include the following:

The cover letter should include answers to the following questions:

Describe your experience and philosophy as it relates to project-based learning.

Describe your experience and philosophy as it relates to distance education.

Describe your experience and philosophy as it relates to the daily routine of teaching.

The Declaration of Applicant Form is located on this website:

https://www.uttua.org/departments/human-resources/files/2025-8-preemployment-preservice-affidavit.pdf

The Declaration of Applicant Form is REQUIRED by the Texas Education Agency (TEA) when the applicant applies. A copy of the signed form or photo of the signed form should be included with the combined documents.

Important Instructions:

When prompted to upload your “resume”, upload your combined documents as one file.

• Please do not upload documents to “Cover Letter” or “References”.

If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.

Job Summary

The Administrative Assistant I will provide non-routine clerical and administrative support which may include managing, scheduling, maintaining student records, handling communications, organizing events, data entry, report preparation, compliance monitoring, and administrative tasks

Essential Functions

• Copying, scanning, faxing, printing, filing, organizing.
• Take phone calls, assist visitors, compose e-mails and other written communication.
• Assist in compiling and maintaining documents for various reporting events.
• Assist in scheduling appointments and follow-ups.
• Maintain and organize student records.
• Prepare reports, presentations, and other documents.
• Enter and update student data in the PEIMS system.
• Verify and validate data for accuracy.
• Generate and prepare compliance and internal reports.
• Assist in submitting required reports to educational authorities.
• Help monitor compliance with state and federal regulations.
• Organize and maintain PEIMS-related files and documentation.
• Assist with event preparations.
• Other duties as assigned.

Required Qualifications

• High School Diploma or GED equivalent.
• Two (2) Years of related work experience.
• May accept combination of education and experience.

Preferred Qualifications

• Bachelor’s degree in field closely related to the specific endeavor of the department.
• One (1) or more years of clerical experience.
• Experience with Skyward and Excel.
• Database experience.

Other Information

About The University of Texas at Tyler

The UT Tyler University Academy (UTTUA) is a K-12 university charter public school. The charter was approved by the State Board of Education in 2012. The UTTUA opened locations at each of the UT Tyler Campuses in the same year.

The University of Texas at Tyler is part of the prestigious University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.

Designated an R2 research institution by the Carnegie Classification of Institutions of Higher Education, UT Tyler supports our surrounding region through innovation intended to uplift communities, spearhead sustainability initiatives, preserve ecosystems and support entrepreneurship. UT Tyler has the highest Carnegie classification in East Texas.

Our beautiful Tyler campus features more than 200 acres nestled along a lake and surrounded by thick pine and oak forests, providing a picturesque location for study and recreation. We also offer instructional sites at The University of Texas Health Science Center at Tyler and in Palestine, Longview, and Houston.

With more than 80 bachelor's, master's and doctoral degree programs offered, UT Tyler provides a wealth of learning opportunities and dynamic programs.

For more information, please visit https://www.uttyler.edu/about/.

Additional Information

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

EEO Statement

The University of Texas at Tyler is an Equal Employment Opportunity Employer.