Administrative Assistant II (Part-time)

• Supports the Chair of Education to ensure timely and effective advising of traditional undergraduates
• Post syllabi on Shared Network in the required format
• Manages course grading, incompletes, and grade changes
• Maintains, updates and audits applicant/student database information
• Prepares admittance, provisional, and rejection letters
• Verifies traditional undergraduate GPAs every semester
• Verifies program completion for MAP statement of traditional undergraduates
• Maintains the employment database.

• Processes all PDS vouchers
• Processes all mentor certificates

• Collaborate with the Chair of Education to complete the School of Education schedule and all revisions
• Regularly verify that the live schedule in Jenzabar is accurate for School of Education courses

• Manage alumni giving in Slate
• Attends Leadership Team Meetings
• Collaborates with the Chair of Education to assign advisors and compile comprehensive advisee lists
• Assists with office records

• Supports directors of advanced programs in IDT, Reading, and Applied Behavior in scheduling and revisions
• Manages updates and audits the applicant database
• Verifies candidate GPAs every semester

• Have a high School diploma and prior experience as a secretary or administrative assistant.
• Demonstrate effective problem-solving skills, flexibility, and the ability to work toward and meet deadlines despite multiple interruptions.
• Work independently and for multiple people.
• Know about all the school offerings.
• Be knowledgeable in technology- based office management tools, such as Microsoft Office, Outlook, Publisher, Access, as well as Jenzabar EX 2.0. Registration, Admission, and Advising Modules, Scanner, Printer, Facsimile, Photo-Copier, Digital Camera, Multi-Line Telephone.
• Project a professional demeanor and appearance, as he/she is often the first point of contact for others to the School of Education.
• Have strong customer service skills to communicate with prospective students, troubled candidates, parents, and faculty.
• Have well-developed organizational and problem-solving skills.

• Holiday and sick leave benefits.
• Tuition remission for graduate and undergraduate classes at Mount St. Mary’s University.
• PNC Sports Complex (ARCC) Membership Benefits

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