Administrative Assistant (Spanish) Entry Level

Job Summary
We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant who is fluent in Spanish to join our dynamic team. This role offers an exciting opportunity to develop foundational office management skills while supporting daily administrative operations. The ideal candidate will bring enthusiasm, strong organizational abilities, and excellent communication skills to ensure smooth office workflows and exceptional customer support. This paid position is perfect for individuals eager to grow their career in administrative support within a vibrant work environment.

Responsibilities

• Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately with professional phone etiquette.
• Manage multi-line phone systems efficiently, handling inquiries and routing calls accurately.
• Perform data entry and maintain organized filing systems, ensuring all documents are accurate and easily accessible.
• Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices.
• Provide customer service support by responding to inquiries via phone, email, or in person with a friendly and professional attitude.
• Proofread documents for accuracy and clarity, ensuring all correspondence meets quality standards.

Experience

• Prior office or clerical experience is preferred but not required; training will be provided for the right candidate.
• Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Bilingual fluency in Spanish and English is essential to effectively communicate with diverse clients and team members.
• Familiarity with multi-line phone systems, data entry, filing procedures, and basic bookkeeping is highly desirable.
• Excellent organizational skills with the ability to prioritize tasks efficiently while managing time effectively.
• Demonstrated customer service experience with a focus on professionalism and courtesy in all interactions.
• Ability to handle confidential information discreetly and maintain high standards of accuracy in proofreading and data entry tasks. Join us to be part of a supportive team that values your growth! This entry-level role provides comprehensive training opportunities to develop your administrative expertise while contributing meaningfully to our organization’s success.

Job Types: Full-time, Part-time

Pay: $15.00 - $19.00 per hour

Work Location: In person