Administrative Assistant/Legal Administrative Assistant

Cape Law Firm PLC (Fayetteville, AR)

Part-Time - Hybrid (In-office & Remote)

Compensation: Starting at $20.00/hr

Cape Law Firm is a small, tech-centered, specialized law practice focused on agricultural law, intellectual property, and litigation. The firm is intentionally structured for quality, precision, and efficiency. We are seeking a part-time Administrative Assistant/Legal Administrative Assistant to manage daily office operations, legal files, administrative functions, and to support financial operations and reporting.

This position is ideal for someone seeking a stable, long-term administrative career — not a stepping stone into another profession.

Position Overview

The Administrative Assistant manages core office operations and supports the attorney with file organization, bookkeeping coordination, docket management, and production support. This is a detail-driven, systems-oriented role. Success in this position requires consistency, follow-through, and pride in keeping a professional office running cleanly and efficiently.

The position will be hybrid, requiring both in-office work and remote work, and is expected to be available a minimum of 10 hours/week, up to 15 hours/week.

Core Responsibilities

1) Office Administration & Support

• Organize and maintain digital files in their correct place within the Firm’s systems.
• Managing incoming mail and document flow
• Manage incoming calls/messages from the reception service
• Manage the Firm-wide office calendar, including all case/matter deadlines
• Run local errands, e.g., post office, FedEx, or bank
• Arrange travel and scheduling logistics
• Assist with certain marketing campaigns
• Basic copyediting and proofreading duties
• Maintaining office supplies

2) Accounting and Financial Hygiene

• Track and categorize all Firm expenses in accounting and case management applications
• Track and reconcile incoming payments and ensure they are correctly applied in the Firm's systems
• Assist with check preparation and accounts payable
• Serve as the first-line liaison with the Firm’s accountants
• Monitor bookkeeping reports

3) Litigation and Production Support

• Prepare and assemble routine legal documents
• Organize and maintain litigation files
• Assist with document production and Bates-stamping, redaction, etc.
• Handle logistical needs of active cases, such as electronic court filings, scheduling process servers and court reporters, and arranging depositions
• Communicate with clients as directed, including preparing routine correspondence and providing updates as required
• Electronically file pleadings in court e-filing systems

Preferred Traits

• 3+ years in administrative and/or office support roles
• Demonstrated longevity in prior positions
• Appreciation for structured systems
• Desire for long-term stability

Preferred (But Not Required)

• Bookkeeping familiarity (Hubdoc, Xero, QuickBooks, or similar)
• Experience with case management software

Core Competencies

• Strong proficiency in Microsoft 365 (Word, Teams, Excel, OneDrive, etc.)
• Proficiency in Adobe Acrobat DC Pro
• Comfort working in cloud-based systems
• Excellent organizational and follow-up habits
• Keen attention to detail
• Ability to perform within deadlines and prioritize tasks
• Reliable, self-directed, and comfortable working independently
• Professional demeanor and sound judgment with confidential information
• Must be willing to learn: (i) Online bookkeeping and receipt management tools; (ii) Cloud-based practice management applications; (iii) A.I. tools

We strongly believe that good systems make work more enjoyable and less stressful. Everyone in the Firm—including administrative staff—is encouraged to look for better, more efficient ways to accomplish tasks. The ideal candidate is comfortable asking, “Is there a better way to do this?”

Who This Role Is Best For

This role is well-suited for:

• A career administrative professional
• Someone returning to the workforce and seeking long-term stability
• Someone who takes pride in keeping a professional office running smoothly

We will work with the successful applicant to find a schedule and routine that works for both of us. Applicants who anticipate leaving the position within a short time frame are unlikely to be a good fit.

We will likely get many applications for this role, and we can’t interview every candidate, so make your application stand out if you want this position. Include the phrase “I’m ready to join Cape Law Firm!” in either the subject line of your application or a cover letter. If you don’t have that in your subject line, please do not apply. This job will remain open until filled.

Pay: From $20.00 per hour

Benefits:

• Flexible schedule

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative Assistant or Legal Assistant: 1 year (Preferred)

Ability to Commute:

• Fayetteville, AR 72701 (Preferred)

Work Location: Hybrid remote in Fayetteville, AR 72701