Administrative Assistant/Receptionist

Job Summary
We are seeking a dynamic and organized Administrative Assistant/Receptionist to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. Your multitasking skills, attention to detail, and positive attitude will help keep our office running smoothly. This paid position offers an exciting opportunity to develop your office management expertise while supporting various administrative functions across departments.

Responsibilities

• Greet visitors and clients warmly, providing excellent customer service and ensuring a positive first impression
• Answer multi-line phone systems promptly and courteously, directing calls to appropriate personnel
• Manage front desk operations, including handling incoming and outgoing mail, packages, and deliveries
• Maintain accurate data entry and filing systems, including digital records using Google Workspace and Microsoft Office tools
• Support calendar management and appointment scheduling for staff and executives with efficiency and professionalism
• Assist with bookkeeping tasks using QuickBooks or similar accounting software as needed
• Perform clerical duties such as proofreading documents, organizing files, and managing office supplies to ensure a well-organized workspace

Skills

• Proven experience in office management, administrative support, or clerical roles with strong organizational skills
• Excellent computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with multi-line phone systems, phone etiquette, and customer support best practices
• Bilingual abilities are highly desirable to serve diverse clients and team members effectively
• Strong typing skills with attention to detail for data entry, proofreading, and document preparation
• Knowledge of office equipment operation such as fax machines, scanners, and printers
• Ability to prioritize tasks efficiently while managing time effectively in a fast-paced environment

Join us in creating a vibrant workplace where your organizational talents shine! This role is perfect for someone eager to grow their administrative expertise while making a meaningful impact every day. We value energetic professionals committed to delivering exceptional support through excellent communication skills and proactive problem-solving.

Pay: $23.49 - $24.00 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: In person