ADMINISTRATIVE COORDINATOR 1-4

About this Job

Department MISSION

DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters.

Department VISION

We care for the well-being and safety of Louisiana's people.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

• 
  Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
• Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.
• Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
• Networking: The ability to intentionally develop or maintain relationships with internal partners, external partners, and professional contacts.
• Solving Problems: The ability to discover solutions to problems.

Minimum Qualifications

No experience or training is required.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Assist Attorneys with case preparations.
• Independently prepares appropriate legal pleading, obtains signatures on various forms, and documents pertinent data.
• Maintains an effective record management and legal tracking process, utilizing computer systems and seeks opportunities to improve it.
• Assist as necessary in locating physical case records.
• Conducts computer searches as needed to determine if case duplications exist and routes duplicated files appropriately to assure file merge.
• Updates LASES (Louisiana Automated Support Enforcement System) from case record.
• Schedules, coordinates, maintains, and tracks genetic testing for the custodial parents, non-custodial parents, and their children for paternity establishment
• Supervises an Administrative Coordinator and approves time and attendance.
• Reports leave balances to CSE Area Director, CSE Manager, and CSE Supervisors after review of payroll reports.
• Provides coverage for the receptionist desk when requested to do so, including greeting customers, assessing their needs, and addressing their concerns.
• Monitors supply room to assure that appropriate and adequate supplies are readily available and easily accessible.
• Performs related duties as assigned for the smooth operation of the Department.

• Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.