ADMINISTRATIVE COORDINATOR 1/2/3

About this Job

Department MISSION

DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters.

Selected Core Competencies:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

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  Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

  Selected Preferred Competencies:

• Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
• Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
• Thinking Critically: The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.
• Valuing Diversity: The ability to develop an awareness of DEIBA challenges and craft personal plans that contribute to improving organizational cultures and environments.

Minimum Qualifications

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Performs on-line data entry of TIPS program. Initiates manual payment through TIPS.
• Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies.
• Ensures state vehicles are running properly and submits for maintenance when required, as well as maintains and tracks mileage on state vehicles.
• Gathers, assembles and consolidates pertinent information for the purpose of setting up clients case records.
• Retrieves and files closed records when requested by professional staff.
• Reconciles monthly Lacarte purchasing statement for client related purchases.
• Performs other duties as assigned for the smooth operation of the Department.

• Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.