Administrative Coordinator

Administrative Coordinator

• Are you an experienced and efficient municipal Administrative Assistant?
• Do you excel with project/office management, records retention, and providing support to a team in a fast-paced, deadline oriented environment?
• Are you described as a self-starter who takes initiative?

If you answered “yes” to these questions, then the full-time, non-exempt position of Administrative Coordinator at the Des Plaines Public Library is for you!

ANNUAL SALARY RANGE $41,925 - $60,450 DOQ

SCHEDULE: Monday – Friday 9:00 am – 5:00 pm, 37.5 hours per week

BENEFITS:

• Group Health, including Medical, Dental, Life, Vision
• Paid Holidays
• Paid Vacation
• Paid Personal Days
• IMRF Pension Plan
• Mission Square 457 Plan
• Employee Assistance Program

DUTIES:

• Understands and carries out the Library’s policies and procedures.
• Provides clerical and organizational support for library administration.
• Serves as receptionist for public and staff.
• Serves as a FOIA Officer.
• Maintains library records.
• Assists with the administrative tasks associated with Library bids and requests for proposal.
• Monitors and maintains appropriate inventory levels of administrative office supplies.
• Prepares correspondence, reports, documents, and memos.
• Collects copier and debit card dispenser money.
• Coordinates all aspects of All-Staff meetings and makes travel arrangements to library conferences for staff.
• Assists in the preparation of the monthly Board of Trustees packet, and other Board-related administrative tasks.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

• Two years of college.
• Five years of office experience.
• Available to work occasional evenings and weekends.