Administrative Design Assistant

Job Overview

Little Palm Design Group is an Award-winning, north Naples based interior design firm, focused on high-end residential design. We are a full-service interior design business, well established with 15 + years’ experience in the Luxury Design business. Professional, seasoned staff. Our company works collaboratively while maintaining a friendly, family-type work environment.

We are seeking a dynamic, detail-oriented Administrative Design Assistant to join our creative team. This role offers an exciting opportunity to support both the design and administrative aspects of our business in a collaborative, fast-paced environment. As an integral part of the team, you will work closely with the designer on pricing, vendor coordination, project details, and day-to-day administrative functions, helping ensure projects are executed seamlessly and clients receive an exceptional experience throughout every stage of the design process. This paid position is ideal for someone who is passionate about interior design, eager to grow professionally, highly organized, and excited to contribute to the creation of inspiring spaces.

Job Type: We are currently seeking (1) full-time team member. However, we are open to discussing part-time opportunities for the right candidate.

Compensation commensurate with experience/abilities. References required.

Pay: $22.00 - $26.00 per hour

Qualifications:

• Mandatory experience/ background: a minimum of two years’ experience to include working with high-end clientele
• Must be capable of working in a fast-paced environment
• Requires excellent computer skills to include Outlook, Excel, PowerPoint, Word and DropBox
• Strong communication skills and attention to detail required with the ability to manage and organize multiple tasks and work as part of a team
• Proficiency in Design Manager and the ability to read blueprints
• Physical requirement: must be able to lift and carry up to 20 pounds (unpacking merchandise, assisting on deliveries and updating library materials
• Ability to be flexible and to anticipate project needs and direction
• Highly productive and organized with thorough attention to detail
• Dependable and punctual
• Effectively communicate with the team, vendors and clients using a professional demeanor and sound judgment
• Ability to work efficiently, both collaboratively and independently, self-motivated
• Ability to troubleshoot when faced with roadblocks

Responsibilities:

• Research pricing and other details, review cost estimates thoroughly and assist on alternative options
• Re-pricing product and fabrics
• Maintain client project bins to ensure they are kept organized and current
• Order, follow up and return samples of materials, fabrics, finishes, etc.
• Retrieve and receive incoming deliveries from UPS, FedEx, etc.
• Ensure design library and price lists are kept organized and current; discard discontinued fabrics, finishes, etc.
• Put away products after being on display for a week
• Responsible for ensuring all visitors are welcomed and telephone calls are handled with a high level of professionalism and accuracy. If caller chooses to leave a message, email message to staff member and include caller’s name, company, phone number, message details, time and date of call
• Maintain a high level of quality and customer service to clients, colleagues and vendors
• Maintain an awareness of client visits and meetings and have conference room prepared in advance to include setting up refreshments if required
• Order, coordinate delivery and occasionally pick up and set lunches
• Upon arriving at the office and after client meetings ensure office and conference room are tidied including straightening of chairs, removal of any food and/or beverages, any samples left in the room and vacuuming
• Local errands as required

Pay: $22.00 - $26.00 per hour

Benefits:

• Flexible schedule

Work Location: In person