Administrative Officer

Job Summary:

The Administrative Officer is responsible for managing the daily administrative operations of the organization, ensuring efficiency, smooth workflow, and compliance with company policies. This role involves supporting management, coordinating office activities, maintaining records, and providing high-level administrative support.

Key Responsibilities:

Office Management:

• Oversee daily office operations, ensuring a clean, organized, and professional environment.
• Manage office supplies, equipment, and procurement processes.
• Maintain office records, files, and databases accurately.

Administrative Support:

• Provide administrative support to senior management and department heads.
• Prepare reports, presentations, and official correspondence.
• Coordinate meetings, appointments, and travel arrangements.

Human Resources Support:

• Assist in onboarding new employees and maintaining HR records.
• Coordinate leave management, attendance, and employee documentation.
• Support HR in implementing company policies and procedures.

Communication & Coordination:

• Serve as a point of contact between departments, management, and external parties.
• Handle inquiries, complaints, and requests in a professional manner.
• Ensure effective internal communication within the organization.

Compliance & Documentation:

• Ensure compliance with company policies and local labor laws.
• Maintain records for audits and regulatory requirements.
• Draft and implement administrative procedures to improve efficiency.

Special Projects:

• Support management in special projects, events, and organizational initiatives.
• Assist with process improvements and operational efficiency programs.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum of 1–3 years of administrative experience, preferably in a corporate environment.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and professionalism.
• Problem-solving skills and attention to detail.

Key Competencies:

• Time management and prioritization.
• Interpersonal and teamwork skills.
• Initiative and adaptability.
• Customer service orientation.